![A&H PROPERTY MANAGEMENT SDN BHD](https://media.trabajo.org/img/noimg.jpg)
Building Officer
3 weeks ago
Monitor owner unit renovation to ensure the renovation works is in compliance to the house rules and other terms and conditions.
- To carry out routine inspection to the entire building common areas defects and prepare the report.
- To carry out routine inspection to all M&E, C&S and etc are in good working condition and prepare the report.
- To prepare and propose preventive maintenance schedule for all the M&E and other operating equipment.
- To ensure all subordinate, services providers, contractors & etc constantly provides with all services, utilities, and equipment maintenance to enable them to perform their functions effectively.
- To coordinate and supervise all contractors’ jobs in compliance to specification / purchase order / bill of quantity and etc.
- To attend residents’ complaints and to answer all enquiries professionally and tactfully.
- To monitor the performance of all service providers in line with the contract’s terms and conditions.
- To plan, dedicate, monitor and supervise all maintenance staff on daily operation job tasks in the building.
- To organize store room and keep close control on consumption of material, stores, and inventory control by the maintenance staff.
- To advise and assist the maintenance staff with suggestions for the most economic purchase of parts and consumables and to write clear and concise purchase requests for such items.
- To assist Building Manager to implement comprehensive emergency procedure and initiate associate training on emergency release procedures during emergency situation.
- To assist the Building Manager in value enhancement projects of the building.
- To coordinate, request, supervise special projects and engagement of outside contractors.
- To propose to the Management on matters of potential improvement to the operation.
- To attend emergency case after office hours.
- Multitasking and can assist other works which is not stated in the above.
- To maintain all records and forms as prescribed by established policies and procedures.
- To planning and control the preparation of daily, weekly and monthly accounting reports according to established formats.
- Is able to meet given or agreed deadlines.
- Be proactive rather the reactive.
- To ensure that all reports are up-to-date at all times.
- Multitasking and can assist extra works.
- Provide customer service to tenants and purchasers.
- Updating all the owner and tenant’s info time to time.
- Screening phone calls and routing callers to the appropriate party.
- Processing and documentation all matter related to maintenance and management of the property to building maintenance system. (If Applicable)
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. (If Applicable)
- Anticipate the needs of others in order to ensure their seamless and positive experience
- To ensure all office equipment are well maintained and ensure timely service from suppliers.
- Coordinate maintenance and services to technical & maintenance team (If Applicable)
- Attend to phone calls and resident’s queries and maintain good relationship with residents
- Prepare and maintain proper filling of reports, invoices, accounting report, documentations and filling of record.
- Assist the Building Manager in the preparation of AGM documents such as attendance list, eligibility voting list, labels and the preparation of operation budget
- To assist Building Manager/ Building Executive in any other task assign related to maintenance and management. (If Applicable)
- Handling day to day collection of service and maintenance charges and issuance of receipts.
- Issue Purchase order and liaison with the accounts department on collection and payment.
- Greet and assist visitors.
- Perform general accounting duties such as bookkeeping, data entry, and banking of cash/cheques
- Prepare billing, payment voucher and cheque.
- Handle maintenance fee billing to residents, issue maintenance notice/reminder, collect maintenance fees from residents
- Responsible on handling of petty cash including compiling all receipt, preparing the voucher and petty cash listing before handling to account for petty cash reimbursement.
- Collect invoice from vendors/contractors and coordinate the payment procedure
- Monitor payment and collections from Debtors
- Comply with established reporting deadlines.
- Perform other duties as assigned
**Job Type**: Permanent
Pay: RM2,300.00 - RM2,600.00 per month
**Benefits**:
- Free parking
- Maternity leave
- Professional development
Supplemental pay types:
- Overtime pay
- Yearly bonus
Application Deadline: 06/17/2024
Expected Start Date: 06/19/2024
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