Administrative and Resources Assistant
6 months ago
**Job Summary**
The Administrative Assistant reports to Program Leaders/Coordinators and is responsible for the execution of all administrative work related to teaching, learning and resource provision.
**Responsibilities**:
The key job responsibilities include but are not limited to the following:
**A. General Administration**
1. Prepare each semester’s calendar of activities and timelines
2. Prepare faculty class assignment each semester
3. Prepare and file semester course files (physical/online) for review, records and accessibility
4. Orientate new faculty members on administrative and academic work functions
5. Take, distribute and file minutes of all meetings (faculty, department, course committee, etc.)
6. Administer all class cancellation and replacement processes
7. Administer the ICOM Tutorial Office (ITO)
8. Administer faculty evaluation processes and submit reports
9. Prepare documentation for quality assurance audits and Management Review Board (MRB)
10. Provide clerical/administrative support to other departments as assigned by supervisor
**B. Assistance in Resource Provisions**
1. Administer the accessibility of approved study lists (purchase or subscription)
2. Catalogue library holdings in CODA and at library according to respective classification
3. Conduct inventory of library holdings each semester to output annual library report
4. Conduct orientation on library services
5. Supervise the library use when in operations
6. Administer the loan and return of equipment
**Requirement**
- Minimum Bachelor’s Degree in Library Science / Management
- Proficient in written and spoken English Language & Bahasa Malaysia
**Job Types**: Full-time, Permanent
Pay: RM1,800.00 - RM2,500.00 per month
**Benefits**:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
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