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Executive Assistant Professional

1 week ago

Butterworth, Penang, Malaysia Flextronics - The Flex Company Full time
Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a/an Senior Executive Assistant located in Malaysia, Penang.

What a typical day looks like:

  1. Manage and organize schedules for senior executives
  2. Coordinate and schedule staff & all-hands meetings
  3. Make travel arrangements, including detailed itineraries, visa applications, and hotel reservations
  4. Manage travel and entertainment budget planning and submit expense reports
  5. Organize and coordinate employee engagement initiatives and related events
  6. Oversee office space needs, including the setup of workstations for new hires
  7. Maintain standards in the upkeep of office facilities and equipment, including stationery and pantry supplies
  8. Manage yearly contracts such as office rental and company insurance related to administrative functions
  9. Deliver high-quality administrative support services to top management while handling confidential information
  10. Create and manage publicity of site newsletter, SharePoint sites, and update organization charts
  11. Compile and organize finalized minutes, notes, and follow-up tasks ensuring accurate capture and organization
  12. Prepare PowerPoint presentation as required by management
  13. Draft and prepare internal and external correspondence including letters and memos
  14. Maintain the filing system and document preparation for various administrative needs
  15. Manage monthly budgetary control for general expenses and staff expense claims

The Experience We're Looking To Add:

  • Typically requires a minimum of 10 years of experience in business and/or administration
  • Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus general clerical experience
  • May require minimal functional process knowledge