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Leasing Operations Specialist

2 weeks ago

Johor Bahru, Johor, Malaysia Kuok Group Singapore Full time
Job Description:

This role will be based in a prominent retail mall, focusing on the administration of leasing agreements.

Key Responsibilities:

  • Prepare and submit various documents for new leasing, including instruction letters to lawyers, recalculating agreements as necessary, and photocopying relevant documents.
  • Draft lawyer's replies and return signed Tenancy Agreements to the legal representative.
  • Stamp, photocopy, and file the Tenancy Agreements.
  • Develop standard renewal/extension letters for Tenancy Agreements, obtain signatures from tenants, and send monthly Notice of Demand (NOD) letters.
  • Access the MRI system to monitor tenant sales and tenancy details.
  • Prepare closure letters for tenants once approved by management.
  • Handle communication with tenants, contractors, and others, resolving conflicts and issues when necessary.
  • Responsible for answering inquiries and chasing outstanding payments from tenants.
  • Organize and file various tenant-related documents such as the Letter of Offer, Tenancy Agreements, renewal agreements, NOD letters, closure letters, and sales turnover forms.
  • Liaise with contractors for work permits and insurances.
  • Collaborate with operations, marketing, and finance teams to address tenant-related matters, such as maintenance issues, promotional activities, or billing matters.
  • Perform any other related duties/tasks assigned by Executives/Manager.
Job Requirements:

Qualifications:

  • Possess a minimum of a Certificate in Marketing, Retailing, or equivalent.
  • Good command of English is highly advantageous.
  • Computer literate in Microsoft Office Applications.
  • A team player and able to work independently under minimum supervision.
  • Applicants with 2 years' experience in Retail Leasing, Property Management, or a related field are preferred.
  • Fresh graduates are encouraged to apply.