Accounting and Human Resources Executive

2 weeks ago

Kampung Baru Ulu Tiram, Malaysia M STUD INDUSTRIES SDN. BHD. Full time

We are currently seeking dedicated and ambitious professionals to fill the roles of HR and/or Accounting professional in our dynamic organization. As a valued member of our team, you will be responsible for delivering high-quality work and contributing to our company's success.

Key Responsibilities:

(HR Role)

  1. Develop, implement, and review HR policies, procedures, strategies, and initiatives that align with our overall business strategy and statutory requirements.
  2. Ensure compliance with labor laws, regulations, and other legal requirements related to HR practices.
  3. Manage the full recruitment process, including advertising, interviewing, on-boarding, etc.
  4. Handle foreign worker permit application, renewal, and other foreign worker management matters.
  5. Be responsible for employee training & development and HRDF matters.
  6. Manage monthly payroll and statutory submission (EPF, SOCSO, EIS, LHDN).
  7. Administer performance appraisal, prepare and/or recommend bonuses and salary increment.
  8. Work with management/department head and employee on feedback, disciplinary issues, etc.
  9. Monitor daily attendance of employee and administer employee's leave application.
  10. Maintain proper filing system, update, and ensure the employee information is up-to-date in HR system.
  11. Be responsible for all insurance-related matters.
  12. Prepare all HR documentation.
  13. Perform other ad-hoc duties and organizational projects as assigned.

(Accounts Role)

  1. Handle the full spectrum of Accounts Receivable tasks, including issuing A/R downpayment invoices, payment claims, tax invoices, and monthly Statement of Account after gathering and verifying relevant documentation e.g. customer contract, customer PO, SO, DO, customer payment certificate.
  2. Monitor and collect outstanding A/R by contacting customers via telephone, email, and mail.
  3. Maintain A/R records to ensure Aging is up-to-date, CN and customer payments are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
  4. Perform daily cash management duties, including recording of bank deposits and cash receipts, and posting of incoming A/R payments.
  5. Assist in preparation of tax filings and customs filings.
  6. Assist in preparation of A/R financial reports for management using standard templates and provide recommendations for follow-up actions based on analysis of data.
  1. Handle the full spectrum of Accounts Payable tasks, including taking in A/P downpayment invoices and tax invoices after gathering and verifying relevant documentation e.g. PO, supplier DO, IQA/IQC, supplier SOA.
  2. Monitor cash flow and plan A/P payments to suppliers.
  3. Maintain A/P records to ensure Aging is up-to-date, CN and supplier payments are applied, and disputed amounts are properly accounted for and cleared.
  4. Perform daily cash management duties, including recording of cash purchases, posting of outgoing A/P payments, and bank reconciliation.
  5. Assist in preparation of tax filings and customs filings.
  6. Assist in preparation of A/P financial reports for management using standard templates and provide recommendations for follow-up actions based on analysis of data.

Requirements:

  1. A Diploma/Degree in Human Resources Management or Accounting/ACCA/LCCI or equivalent is required.
  2. At least 3 years of related work experience for HR roles; 2 years for Diploma/ACCA/LCCI holders in Accounting roles. Fresh Degree graduates are welcome to apply.
  3. Candidates with less experience but good academic results and a drive to excel are welcome to apply.
  4. Computer literacy and IT savvy skills are necessary.
  5. Proficiency in Microsoft Office and Good Excel spreadsheet skills such as Pivot table, Vlookup, Sumif, data sorting etc. are required.
  6. Familiarity with Malaysia Labour Law, foreign worker management, and all work passes' application/renewal is strongly preferred (HR role).
  7. A 5-day working week is available.

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