Operations Assistant Manager
5 days ago
Job Summary
This is a challenging and rewarding opportunity to join the SWIFT team as a Management Assistant. The successful candidate will provide administrative support to the Management team, including newcomer onboardings, managing internal digital channels, and providing pro-active calendar management.
You will also collaborate with peers on office-wide internal events, such as brown bag sessions, townhalls, open doors, and workshops. This role requires demonstrated planning, organizational and time management skills, with a strong capability to multitask and prioritize daily workload.
You will possess one Team mindset and ability to build relationships with peers, Senior Managers, and other stakeholders.
- Provide administrative support to the Management team
- Manage internal digital channels like Confluence, Team channels and sysgroups
- Assist in newcomer onboardings and handholding
- Provide pro-active calendar management ensuring urgent items are highlighted while resolving conflicting requests
- Collect and prepare appropriate material for team meetings and other major team events
- Create purchase requisitions on behalf of the team/tribe using internal SAP systems
- Support the Management team in respect of their varying travel requirements
- Complete and submit all expense claims for the Management team
- Organize team events/off-sites and ceremonies (calendar, logistics, catering, travel/expense)
- Be the training coordinator for the Customer Success organization
- Collaborate and work with peers on office wide internal events
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