Administrative Assistant, Managing Director Office

2 days ago


Petaling Jaya, Selangor, Malaysia WAKOMAS Chemical Sdn Bhd Full time

Job Description

The role of an Executive Secretary to the Managing Director at WAKOMAS Chemical Sdn Bhd is to provide administrative support to the Managing Director in managing daily official activities. This includes scheduling meetings, appointments, and travel arrangements, as well as coordinating and prioritizing appointments and events to ensure efficient use of the Managing Director's time.

Responsibilities

  • Calendar Management: Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication Management: Act as the first point of contact; handle daily incoming and outgoing communications, email notifications, and instant messaging.
  • Meeting Coordination: Coordinate and schedule meetings, conferences, and events, including arranging venues, catering, and equipment as needed.
  • Travel Arrangement: Coordinate travel arrangements for the Managing Director, including booking flights, accommodations, and ground transportation.

Requirements

  • Bachelor's degree in Business Administration.
  • At least 5 years of working experience in secretarial and administrative roles.
  • Possess strong track records in secretarial and administrative roles.
  • Must be ambitious, resourceful, strong initiative, and self-organized.
  • Possess good interpersonal skills and an excellent attitude towards work.
  • Possess good command in written and spoken English.
  • Strong attention to detail.
  • Proficient in Microsoft Office applications.


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