Administration Executive

2 days ago

Petaling Jaya, Malaysia Pacific Prime Insurance Brokers Sdn Bhd Full time

**Job highlights**:

- **5 days work week (Mon to Fri, 9am to 6pm)**:

- **Immediate vacancy**:

- **1 year contract (renewable)**

**Responsibilities**:

- **Direct supervision of the CEO**_
- Handling phone calls, taking messages and correspondence.
- Provide secretaries support to the CEO, including managing diaries and scheduling appointments
- Manage meetings, prepare agendas and take minutes
- Take care of travel and accommodation arrangements
- Prepare monthly expenses claim
- Other administrative tasks, including circulating memos/letters to staff, preparing and collating reports, cleanliness of CEO's office and announcing visitors to all employees
- Any other ad-hoc duties as assigned
- **Direct supervision of the AVP, Human Resource Administration**_

**1. Human Resource Administration**
- Updating and monitoring staff leaves record
- Monitoring and preparing monthly staff attendance report
- Assist in organizing staff training and updating staff training records
- Any other ad-hoc duties as assigned

**2. Office Administration**
- Staff travel arrangements including purchase of flight tickets and hotel accommodation
- Work together with Receptionist to maintain the entire office and liaison with Building Management/vendors regarding repairs and maintenance
- Supervise the Receptionist on purchasing matters, including requesting quotations, making comparisons and proposing purchases
- Coordinate, organize, and participate in the Company’s events

**3. Corporate**
- Assist in renewing or updating information for Company’s Ministry of Finance licence
- Assist with updating corporate profile
- Maintain a copy of the office licences/SSM certificates for tender submission
- File the original Letter of Appointment from the clients

**4. Compliance**
- Assist in updating the Compliance Report to the Group
- Assist in checking the Bank Negara Guidelines and disseminate them to the Management members
- Ensure full compliance with the Company’s policies, procedures, rules and regulations as well as insurance regulatory requirements at all times
- Other ad-hoc administrative tasks related to compliance as assigned

*

**Requirements**:

- A Diploma in HR/Secretarial or equivalent
- Minimum 2 to 3 years of working experience in secretarial, human resources, or administration
- Computer savvy and fluent in English
- Presentable, proactive and positive attitude

**Job Types**: Full-time, Contract

**Salary**: RM2,600.00 - RM4,000.00 per month

Schedule:

- Monday to Friday

**Experience**:

- secretarial, human resources or administration: 2 years (preferred)

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