Executive Secretary

3 days ago

Petaling Jaya, Malaysia Hartalega Full time

**Company Overview**

**Leading Growth Through Innovation**

As the World's No.1 Nitrile Glove manufacturer, Hartalega is currently in the process of recruiting a diverse pool of talented people, across various specialisations and backgrounds. You will enjoy exceptional benefits and incentives, as well as a well-defined path for career success.

Hartalega is made up of a tight-knit, passionate and highly-skilled set of individuals. From our top executives, to our line technicians; we are all proud to be part of an elite group responsible for revolutionising the glove-making industry.

**OVERVIEW**
- Oversee and provide support on all administrative matters pertaining to the CEO’s professional and personal affairs.

**DUTIES AND RESPONSIBILITIES**
- Manage the CEO’s calendar / schedule including organising of all appointments, meetings, and travel arrangements
- Facilitate meetings, including the preparation of meeting papers, obtaining and preparing briefing material and presentations and taking meeting minutes when requested.
- Ensure that the agenda for internal meetings are set in advance and communicated to the relevant parties so that the attendees are well prepared when coming for the meeting.
- Follow up on matters agreed in meetings & liaise effectively with internal divisions/departments and external organizations on behalf of the CEO.
- Provide full secretarial support including assistance on personal matters, ensuring that a high level of service and confidentiality.
- Advise CEO of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects.
- Ensure that CEO is well briefed and prepared for any engagements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
- Maintain a good contracts filing system for smooth and quick information retrieval.
- Accompany CEO for any overseas business trip as and when required, as well as to provide and coordinate any necessary logistic arrangement.
- Ensure guests meeting with the CEO are well taken care of.
- Any other relevant tasks or tasks assigned by the CEO.

**REQUIREMENTS**

**Education**:

- Degree in Finance, Legal or Secretarial diploma / certificate or equivalent.
- MBA is an added advantage.

**Work Experience**:

- Minimum 5 years of experience with similar roles and responsibilities preferred.
- Past work experience in a manufacturing environment is an added advantage.

**Technical and Professional Knowledge**:

- Possesses analytical thinking, business savviness and has a confident personality.
- Computer literacy (MS Office, Excel and Power Point).
- Excellent organisational skill.
- Excellent communication skill.
- Proven ability to work under pressure and meeting tight deadlines.
- Sound knowledge in business theories, report, principle and practices.

**Certification / License Requirement**:

- N/A

**Additional Company Information**

**Registration No.** **Company Size**

75398-K More than 5000 Employees

**Average Processing** **Time Industry**

21 days Manufacturing / Production

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