Executive Secretary

Company Description

The HCK Capital Group is a public listed company with its core businesses in property development. In the property sector, HCK has created niche building education cities across the country. In addition to our expertise in property development, the group also has strategic investments in various industries.

Job Summary

We are seeking a highly organized and proactive Executive Secretary to support the Managing Director (MD) in day-to-day administrative, operational, executive functions. The ideal candidate will manage schedules, coordinate communications, prepare documents, and ensure the MD is well-prepared for meetings and engagement. The Executive Secretary will also be responsible for taking accurate and comprehensive minutes during meetings.

Candidates with prior experience in the Property Development or Real Estate industry are strongly encouraged to apply, as this role requires familiarity with industry terminology, workflows, and stakeholder coordination.

Responsibilities:

• Manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as liaison between the MD and internal departments, external stakeholders, and government agencies.
• Draft and prepare official correspondence, reports, and presentation decks. Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and maintain documents, records, and confidential files.
• Manage and verify driver's schedules, overtime, medical claims, and petty cash submissions.
• Maintain confidentiality for P&C matters including HR issues, legal documents, sales reports, and strategic project plans.
• Organize and maintain a well-structured filling system (both hard copy and digital uploads to shared folders).
• Perform ad-hoc tasks as assigned by management from time to time.

Requirements:

• Professional certificate, Diploma, Advanced Diploma, Degree in Office Management or Secretarial.
• Minimum 3 years of experience in secretarial, business administration, or office management.
• Fluent in Bahasa Malaysia and English; proficiency in Mandarin will be an advantage.
• Experience in property development industry is preferred.

Skillsets:

• Comfortable interacting with all levels of management across multiple areas.
• Strong knowledge of office & business management.
• Good problem-solving skills, able to work under tight deadlines and handle last-minute requests.
• Excellent diary management skills, with the ability to pre-empt and look ahead. Ability to prioritize work, manage time effectively, and be proactive.
• Maintain a high level of discretion.

Renumeration & Benefits

• Competitive salaries which will commensurate according to the candidate's skills sets and achievements.
• Annual leave – 14 working days per year for new hires below manager level. You will be entitled to take annual leave after your confirmation of service (generally this is after the initial 3-month probation period)
• Health benefits, medical/dental expense allowance and education support for you and your immediate family members (spouse and children below 21 years old).

This is not intended to be an exhaustive listing of all skills, duties, or responsibilities associated with the job. Management reserves the right to revise the job, or to require that other or different tasks be performed, should circumstances change (i.e., changes in personnel, workload, or technological developments

Job Types: Full-time, Permanent

Pay: RM4, RM5,500.00 per month

Benefits:

• Health insurance
• Professional development

Application Question(s):

• How long is your notice period?
• Are you able to start immediately?
• What is your expected salary?
• How many years' experience do you have in the Property Development or Real Estate industry?

Education:

• Malaysian Special Skills Certificate (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person