Administration & Accounts Support Officer

4 days ago

Kuala Lumpur, Malaysia Leading Edge Automation Full time

**About the Company**

We are a market-leading provider of Building Management and Energy Services and the largest independent BMS provider in Australia. With a team of over 260 professionals and a global presence across Australia, USA, UK, Singapore, and a rapidly growing footprint in Malaysia, we deliver high-value, innovative solutions. Our culture is built on collaboration, professional development, and a commitment to excellence.

**The Opportunity**

This role offers a mix of administration, service support, and accounts responsibilities. It’s ideal for a motivated individual with strong communication skills and a background in admin and accounts functions. You will work as part of a supportive team while also being given autonomy to manage day-to-day responsibilities. Full training on internal systems and processes (including Pronto) will be provided.

**Key Responsibilities Accounts & Finance Support**
- End-to-end Accounts Payable processing (local and overseas)
- Raising purchase and shipment orders
- Invoice processing and reconciliations
- Staff expense management (via Concur or equivalent)
- Intercompany invoicing and fixed asset support
- Supplier statement reconciliation and credit card transaction processing

**Service & Project Administration**
- Job creation and management for service engineers and project teams
- Portal invoice uploads and documentation
- Stock management and allocation to jobs
- Coordination of service and project tasks

**General Administration**
- Reception support and general office administration
- Update insurance records for subcontractors
- Manage training, events, and departmental bookings
- Ensure compliance with internal systems and documentation standards
- 2+ years of experience in administration and accounts functions (AP/AR)
- Strong verbal and written communication skills
- Detail-oriented with excellent time management and multitasking ability
- Professional and personable with a team-oriented attitude
- Ability to work independently and take initiative
- Proficient with Google and Google Suite advantageous

**What’s on Offer**
- Stable full-time role in a supportive, growing organization
- Training provided across accounts and service systems
- Company-provided uniform and mobile phone
- Other benefits include Medical Clinic and Dental support

**Job Types**: Full-time, Permanent

Pay: RM3,200.00 - RM3,400.00 per month

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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