Operations & Admin Manager (Team Coordination, Scheduling, Payments & QA)

2 weeks ago

Kuching, Malaysia PEACE AIR-CONDITIONING SALES & SERVICE Full time

We are looking for a highly organized and responsible **Operations & Admin Manager** to oversee day-to-day team activities, ensure deadlines are met, appointments are properly scheduled, payments and collections are handled efficiently, and all tasks are double-checked for quality.

This role requires someone who is proactive, detail-oriented, and comfortable taking the lead in managing staff workflows and ensuring the smooth operation of the business.

**Key Responsibilities**:

- Supervise and coordinate staff to ensure all assigned tasks and deadlines are completed on time.
- Schedule and manage appointments, meetings, and deadlines across the team.
- Monitor work quality, perform checks, and follow up on tasks to maintain high standards.
- Manage payment tracking and follow up on collections to ensure timely transactions.
- Act as the point of contact between staff and management to relay tasks, updates, and feedback.
- Maintain records of completed tasks, client appointments, and payment statuses.
- Suggest improvements to workflow or systems for greater efficiency.

**Requirements**:

- Proven experience in team or operations management, admin coordination, or similar roles.
- Excellent organizational and multitasking skills.
- Strong communication and leadership abilities.
- Comfortable using digital tools for scheduling, task management, and record-keeping (e.g., Google Workspace, Trello, Notion, Excel).
- Trustworthy, detail-oriented, and highly dependable.

**Nice to Have**:

- Experience in e-commerce, customer service, or creative/digital environments.
- Familiarity with invoicing systems or basic accounting.
- Ability to work independently and handle sensitive information with discretion.

**To Apply**: Please submit your resume and a short message outlining your experience in team or operations management. Bonus if you include examples of how you’ve improved team efficiency or managed complex schedules.

**Job Types**: Full-time, Fresh graduate

Pay: RM1,700.00 - RM3,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Attendance bonus
- Commission pay
- Overtime pay
- Performance bonus
- Yearly bonus

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

  • Operations & Admin Executive

    2 weeks ago

    Kuching, Malaysia Elim Industries Sdn. Bhd. Full time

    **Operations & Admin Executive** **Key Responsibilities**: - **A) General Admin & HR**_ - Maintain office supplies, documents, filing systems and office cleanliness - Assist with banking matters e.g. cheques & TT - Manage employee attendance, overtime, leave records; issue payslips and warning letters - **B) Operations Coordination**_ - Liaise with...

  • Office Coordinator

    2 weeks ago

    Kuching, Malaysia Danawa Education Sdn Bhd Full time

    **Position: Office Coordinator (Admin and Operations)** **Type: Part-time | Location: Kuching** We’re seeking a reliable and resourceful **Office Coordinator** to help keep our workplace running smoothly. This role involves a mix of hands-on office management and administrative support - suitable for someone who is organised, takes initiative and is...

  • Operation Admin

    6 days ago

    Kuching, Sarawak, Malaysia RED VELVET WM EVENTS SDN BHD Full time 30,000 - 40,000 per year

    Job Responsibilities:Handle daily admin tasks for the Operations team.Prepare and update reports for meetings.Monitor part-time applications via Google Form.Assist with recruitment and interview arrangements.Track and follow up on activation letters for part-time crew.Assist with retail project deployment and crew scheduling.Coordinate with...

  • Admin Operations Officer

    6 days ago

    Kuching, Sarawak, Malaysia K CURTAIN ENTERPRISE Full time 30,000 - 60,000 per year

    We're Hiring – Admin Operations Officer (Curtain & Interior Deco) Jalan Sekama, Kuching Full-time | Mon–Fri 8.45am–5PM | Saturday 8.45am–3PMDo you enjoy organizing, coordinating, and keeping things running smoothly behind the scenes? Join our growing team in the curtain and interior decor industry What You'll Be Doing:Prepare quotations & follow up...

  • Admin Executive

    2 weeks ago

    Kuching, Malaysia Indahaus Resources Full time

    **JOB SUMMARY**: - Provide Administrative support to Malaysia based employees - Provide sales and marketing support to the sales team - **A) General Admin**_ - Maintain office supplies, documents, filing systems and office cleanliness - Assist with sales enquiries - Manage employee attendance, overtime, leave records; issue payslips and warning letters -...

  • Technician Admin

    6 days ago

    Kuching, Malaysia Platinums M&E Engineering Sdn Bhd Full time

    Technician Admin (AC) We are looking for a proactive and detail-oriented **Technician Admin (Air Conditioning)** to support both technical and administrative functions in our HVAC department. This role bridges office-based admin work with coordination of technician activities, reports, and site-related documentation. **Key Responsibilities**: - Assist in...

  • Operations Admin Officer

    4 days ago

    Kuching, Sarawak, Malaysia FORVERISE MOTOR SDN BHD Full time $20,000 - $60,000 per year

    About the RoleWe are looking for an enthusiastic Operations Admin Officer to support our daily operations in the automotive business. This is a great opportunity for fresh graduates to start their career and grow with us.Key ResponsibilitiesAssist with administrative tasks and operational support.Maintain records and documentation accurately.Coordinate with...

  • Admin Intern

    4 days ago

    Kuching, Malaysia Owl & Badger Full time

    **About Us** OB Research Sdn Bhd (Owl & Badger), founded in 2019 and based in Sarawak, merges research-driven insights with creative strategies to build meaningful connections and drive sustainable growth. We support clients through research framework design, data collection and analysis, reporting, tailored training programs, and strategic communications....

  • Operation Admin

    7 days ago

    Kuching, Malaysia M.M.B.MARKETING COMPANY SDN BHD Full time

    **Job: Operation Admin** Industry: Food and Beverage Location: M.M.B. Marketing Company Sdn. Bhd. (Kuching, Sarawak) **Job Scope / Responsibilities**: 1. Responsible in record all the outlet daily sales. 2. Responsible in record and check employee attendance. 3. Assisting with all the outlets of daily operational activities. 5. Prepare and filing...

  • Admin Manager

    2 days ago

    Kuching, Malaysia DMG Commercial Sdn Bhd Full time

    **Responsibilities**: - Manage daily administrative operations and support staff. - Coordinate and supervise administrative staff and their tasks. - Manage and process invoices accurately and in a timely manner. - Maintain relationships with suppliers to ensure timely deliveries and resolve any issues. - Monitor and reconcile accounts to ensure accuracy and...