Administrative Executive

1 week ago

Petaling Jaya, Malaysia AscendServ Corporate Services Sdn. Bhd. Full time

**AscendServ Corporate Services Sdn Bhd** is a professional corporate services provider based in Petaling Jaya, Selangor. We provide a full range of solutions including company secretarial services, share registrar and issuing house services, payroll outsourcing, and business consultancy. At AscendServ, we believe in growing together — both as a company and as individuals. We value teamwork, open communication, and a positive workplace culture where every team member can contribute ideas, develop new skills, and build a rewarding career. Join us and be part of a motivated team shaping the future of corporate services.

We are looking for a motivated Administrative Executive to join our team. This role will primarily handle general administration tasks while providing support in corporate secretarial matters.

**Key Responsibilities**

**Administrative Support**
- Perform general administrative tasks such as data entry, filling, scanning, photocopying and document handling.
- Manage office supplies inventory and place orders when necessary.
- Coordinate and schedule meetings, appointments and internal events.
- Coordinate with vendors, service providers, and building management when necessary.
- Handle incoming and outgoing mail, courier and deliveries.
- Maintain cleanliness and tidiness of common office areas.
- Any other ad hoc duties as assigned by the management.

**Company Secretarial Tasks**
- Maintain a systematic filling system for all corporate secretarial documents.
- Assist in liaising with regulatory bodies, directors, shareholders and other stakeholders.
- Ensure all statutory forms and documents are accurately named, properly filed and systematically maintained in the company’s server.
- Provide support in preparing and drafting:

- a) Annual Returnb) CCM Cover Letterc) Statutory Forms
- Maintaining proper records of shareholdings and share transfers.
- Responsible to liaise and follow up with clients regarding outstanding payments.
- Prepare and submit OPE Vouchers for filling fees, penalties and out-of-pocket expenses.
- Perform other ad-hoc corporate secretarial tasks as assigned.

**Skills & Requirements**
- Diploma in Business Administration, Secretarial, or related field.
- Minimum 2 - 3 years of relevant experience in corporate secretarial work
- Preferably with some exposure to corporate secretarial work or admin experience in professional services.
- Good communication skills in English and Bahasa Malaysia (written & spoken)
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Detail-oriented, responsible, and able to meet deadlines.

**Salary & Benefits**
- RM3,000 - RM3,800 per month (based on experience)
- 5-day work week (Monday - Friday)
- Training and career development opportunities in corporate secretarial field
- Friendly and supportive team environment.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

**Benefits**:

- Additional leave
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

**Education**:

- Diploma/Advanced Diploma (preferred)

Work Location: In person

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