Admin and HR Executive

2 weeks ago

Johor Bahru, Malaysia EDESS EDUCATION DEVELOPMENT & SOLUTIONS SPECIALIST SDN BHD Full time

We are seeking a highly organized and proactive Admin and HR Executive to join our team at EDESS Education Development and Solutions Specialist Sdn Bhd. This role is ideal for someone with a strong background in office administration and basic HR support, who thrives in a collaborative and fast-paced environment.

**REQUIREMENTS**
- Bachelor’s degree in Business Administration, Human Resource Management, or related field.
- Minimum of 1-2 years’ experience in administration or HR support roles.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Able to prepare and process business documents (e.g. quotations, invoices, reports).
- Strong organizational and time management skills.
- Good written and verbal communication skills.
- Able to maintain confidentiality and handle sensitive information with discretion.
- Detail-oriented, proactive, and able to work independently.
- Comfortable multitasking and supporting cross-functional teams (e.g. Sales, Marketing, Programmes).
- Basic knowledge in payroll input and HR documentation is an advantage.

**RESPONSIBILITIES**

**Administrative Duties**:

- Manage day-to-day office operations, facilities, supplies, and inventory.
- Prepare and process company documents: quotations, invoices, delivery orders, receipts, and internal memos.
- Organize physical and digital documents, ensuring version control and archiving.
- Coordinate internal meetings, prepare minutes, and follow up on action items.
- Provide admin and logistics support for Sales, Marketing, and Programme Executives, including school visits, events, exhibitions, and booths.
- Liaise with vendors, clients, and suppliers regarding purchases, travel bookings, and service arrangements.
- Ensure workplace safety, cleanliness, and compliance with building, insurance, and regulatory requirements.

**Human Resource Support**:

- Maintain employee records and track attendance, leave, and claims.
- Prepare payroll input (leave summary, deductions, statutory contributions).
- Assist with recruitment, onboarding logistics, and document collection.
- Draft HR letters (confirmation, increment, resignation) and support staff exit processes.
- Maintain employee files and help distribute and file policies and SOPs.
- Handle sensitive information with professionalism and confidentiality.

**SALARY & BENEFITS**
- Competitive salary package based on experience and qualifications (starting from RM 2,500.00).
- KWSP, SOCSO, and Medical Reimbursement.
- Leave entitlement (Annual, Sick, Maternity, Paternity, etc.).
- Location: Nong Chik, Johor Bahru.
- Professional development and on-the-job training opportunities.
- Casual dress code and supportive team environment.

Contract length: 24 months

Pay: From RM2,500.00 per month

**Benefits**:

- Flexible schedule
- Parental leave
- Professional development

Work Location: In person

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