Administration Executive

1 week ago


Petaling Jaya, Malaysia See Hoy Chan Facilities Management Sdn.Bhd Full time

**Job Descriptions**:

- Responsible for the effectiveness of Administration functions of Auxiliary Police and Outsource Security.
- To prepare letters, monthly reports and other correspondences associated with the SHC Auxiliary Police to District Police Headquarters, Police Headquarters and Bukit Aman.
- Establish and create a filing system to record all the important correspondences, especially documents related to the Royal Malaysian Police (PDRM).
- Responsible for the day-to-day administration duties, including office systems and administration procedures for stock control, office equipment specifications and features, replenishment of office supplies etc.
- Controlling, record and ensure Auxiliary Police equipment / tools are in good condition and Auxiliary Police uniforms are sufficient.
- To prepare, generate and follow-up on purchase order, service request, service order, payment voucher and RFA as and when required.
- To compile Security provider's monthly invoices and get document’s prepared before submitting for approval and liaise with finance for payment process.
- To monitor and ensure Auxiliary Police vehicles routine servicing and maintenance are in order and to compile and review the maintenance cost of each vehicle. To monitor the oil consumption monthly of each vehicle.
- To assist and coordinate with HR Department in Recruitment, Termination, Disciplinary, Leave Application, Benefit & Compensation (all types of allowances), to monitor and ensure staff adherence to HR Policy and procedures i.e. lateness, attire, company vehicles and etc.
- To ensure proper handover of Company belongings and all necessary clearances for staff due for resignation is done in accordance with Clearance Checklist.
- To review and check staff overtime claim and ensure it is promptly processed and submitted for approval before due date.

**Job Requirements**:

- Minimum SPM or equivalent.
- Good communication and computer literate.
- Minimum 2 years of working experience in clerical scope.
- Good communication and computer literate.
- Hands-on experience, ability to work under pressure independently and hardworking.

Pay: RM2,400.00 - RM3,500.00 per month

**Benefits**:

- Dental insurance
- Free parking
- Health insurance
- Maternity leave

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application Deadline: 05/31/2025



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