Office Admin Coordinator and Personal Assistant

5 days ago

Gelang Patah, Malaysia Oceanus Venture Sdn Bhd Full time

Introducing Oceanus Venture Sdn Bhd, established in 2024, Oceanus Venture Sdn Bhd is part of a global group with establishments in countries such as Singapore, Malaysia, Greece, Spain, Sri Lanka, Gibraltar, and the UAE. As a leading multinational corporation in the maritime industry, Oceanus is renowned for its innovative underwater hull cleaning solutions.

With operations spanning several continents, the company leverages advanced technology and sustainable practices to enhance vessel performance and reduce environmental impact. Our comprehensive suite of services includes hull cleaning with Remotely Operated Vehicles (ROVs), commercial diving services, underwater inspections, and maintenance.

We are now expanding our team and seeking professionals in Accounts, Operations, Technical, Engineering, and IT. Join us and be part of our innovative and dynamic team If you are passionate and ready to make an impact, Join Us
- Office Maintenance: Oversee and collaborate with the team on daily office maintenance tasks.
- Personnel Assistant and Secretary to the Director, responsible for managing daily operations and tasks.
- Diary Management: Manage diaries and organize meetings and appointments.
- Travel Arrangements: Book and arrange travel, transport, and accommodation as required.
- Reminders: Remind Management/Director of important tasks and deadlines.
- Documentation: Type, compile, and prepare reports, presentations, and correspondence.
- Database Management: Manage databases and filing systems for all departments.
- Procedures: Implement and maintain administrative procedures and systems.
- Liaison: Liaise with staff, suppliers, and clients effectively for procurement
- Expenses: Collate, check and file expenses.
- Meeting Coordination: Schedule and coordinate staff and other meetings (Teams Meetings) if required.
- Supplies Management: Handle stationery and pantry supplies for two companies.
- Office Upkeep: Manage office upkeep and run errands as needed.
- Security Coordination: Work closely with the security company.
- Cleaning Management: Manage the cleaner schedule and their duties.
- Event Organization: Organize events, catering for office get-togethers, and meetings, decorate Office during festivals.
- HR and Accounting Support: Assist the HR and accounting departments with data entry and filing.
- Ad Hoc Assignments: Perform any other ad hoc assignments as required.
- Software Proficiency: Demonstrate proficiency with Microsoft Office and accounting software (e.g., QuickBooks).
- Skills: Exhibit initiative, multitasking ability, independence, hard work, and the ability to meet tight deadlines.
- Interpersonal Skills: Possess good interpersonal and communication skills, and the ability to work under pressure.
- Language: Able to speak and understand English.
- Educational Qualification: Diploma or Bachelor’s Degree required.
- Communication: Excellent communication skills.
- MS Office Knowledge: Strong knowledge of MS Office.
- Problem Solving: Demonstrate problem-solving and critical thinking skills.
- Time Management: Ability to prioritize tasks and manage time effectively.
- Confidentiality: Capable of handling highly detailed and confidential information
- Availability: Immediate availability

Pay: RM1,200.00 - RM2,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Opportunities for promotion

Application Question(s):

- Are you Available immediately?
- Have you read and understood the Job responsibility's?

Expected Start Date: 01/13/2025

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