Human Resource Executive

2 weeks ago

Ulu Tiram, Johor, Malaysia Unigeneration Sdn Bhd Full time 48,000 - 60,000 per year

JOB SUMMARY

This full-time role is responsible for supporting the full spectrum of Human Resource functions, with a strong focus on coordinating staff training with external providers, managing HR data, overseeing attendance and leave administration, supporting recruitment and selection, assisting in disciplinary matters, and performing other HR-related duties. The position plays a key role in ensuring HR policies and procedures are implemented effectively and aligned with the school's core values and growth strategies.

Key Duties & Responsibilities

  • Coordinate staff training with external providers to ensure programs are delivered efficiently and on schedule.
  • Arrange accommodation and transportation for staff attending training sessions.
  • Monitor completion of staff development plans and ensure all training is executed according to schedule.
  • Manage training documentation, including grant and claim applications, ensuring accurate and timely submission.
  • Track and monitor utilisation of the staff training budget in collaboration with the Finance Department, ensuring expenditures remain within approved allocations.
  • Oversee attendance and leave management in compliance with labour laws, employment regulations, and internal HR policies.
  • Track daily attendance, monitor sick and absence records, and compile comprehensive monthly attendance reports.
  • Ensure timely submission of attendance and leave data for payroll processing and reporting to headquarters.
  • Serve as the first point of contact for employees and line managers, providing guidance and support on attendance, leave, and other HR matters.
  • Support disciplinary processes, including cases involving misconduct, harassment, bullying, or grievances.
  • Assist in handling staff misconduct and administering disciplinary actions as directed by management.
  • Support the full cycle of performance management processes as assigned.
  • Assist in recruitment and selection activities, including job postings, shortlisting, and interview coordination.
  • Manage general administrative functions, including processing staff claims and maintaining HR records.
  • Undertake ad-hoc assignments, tasks, and projects as required by management.
  • Perform any other duties as assigned by the superior.

JOB REQUIREMENTS

  • Bachelor's Degree in Human Resources, Business Administration, or a related field.
  • Minimum of 4 years' experience in HR operations with hands-on exposure to core HR functions.
  • Strong understanding of HR processes and employment regulations.
  • High level of confidentiality and ability to handle sensitive information.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent communication and interpersonal skills with the ability to build effective relationships across all levels.
  • Proactive, detail-oriented, and capable of multitasking effectively.
  • Positive, enthusiastic, and eager to learn and grow continuously.
  • Able to work independently and collaboratively in a fast-paced environment.

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Work Location: In person

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