Administrative Assistant

1. Quality Management Support

1. Assist in maintaining and organizing quality-related documents and records to ensure easy retrieval and compliance.
2. Assist in organizing and coordinating training sessions and awareness activities related to quality across departments.
3. Support proper document control and version management to avoid outdated or inconsistent records.
4. Assist in following up with business units/departments for requests of documents related to quality.
5. Support internal quality audits by preparing documentation, following up on corrective actions, and tracking closure of findings.
6. Assist in collecting and analyzing customer feedback/complaints to identify areas for improvement.
7. Support continuous improvement initiatives such as work improvement projects (WIP) and awareness of ISO standards compliance.

2. Data Protection Support

1. Assist in maintaining data protection documentation and records of processing activities in compliance with PDPA/GDPR requirements.
2. Support awareness initiatives, campaigns, and training related to data privacy for employees.
3. Ensure proper filing and accessibility of data protection materials for internal and external audit purposes.
4. Assist in following up with business units/departments for requests of documents related to data protection.
5. Support reporting officer in monitoring compliance with corporate and regulatory data protection policies.

3. Compliance Support

1. Assist in preparing and maintaining documentation related to local compliance requirements, including health and safety obligations.
2. Help coordinate internal communications, briefings, and training related to compliance topics.
3. Maintain organized filing systems for compliance-related documents in both physical and electronic formats.
4. Assist in following up with business units/departments for requests of documents related to compliance.
5. Support reporting officer in preparing compliance reports, dashboards, and summaries for management review.
6. Assist in preparing documentation for internal and external audits and coordinate follow-up actions.

4. Safety, Environmental and Health Support

1. Assist in maintaining safety, environmental and health-related records and documentation.
2. Help coordinate awareness sessions, safety drills, and environmental campaigns in collaboration with relevant departments.
3. Support reporting officer in tracking KPIs and incidents related to workplace safety, environmental compliance, and health matters.
4. Assist in organizing internal reviews of safety and environmental compliance programs.
5. Participate in inspections or audits by collecting evidence, preparing documentation, and tracking corrective actions.
6. In addition, the Junior Officer is expected to support any other miscellaneous activities related to quality, safety, environmental and health as informed by the reporting officer.

5. IT & End-User Support

1. Provide basic IT support, including computer setup, hardware/software troubleshooting, and installation of approved applications.
2. Coordinate the creation and deactivation of user and email accounts in collaboration with HR and the SG IT team.

6. Asset Management & Audit

1. Provide Maintain an accurate and up-to-date inventory of all IT and office assets throughout their lifecycle—from acquisition to disposal.
2. Conduct quarterly asset updates and lead the annual asset audit to ensure compliance and accountability.
3. Ensure all assets are properly documented, tagged, and tracked in accordance with company policies and audit requirements

7. Facilities Management & Sustainability Support

1. Assist in facility maintenance and operations to ensure a safe, secure, and efficient working environment.
2. Support the collection and reporting of sustainability data in alignment with corporate and global reporting requirements.