Account Executive

2 days ago

Bandar Bukit Puchong Selangor, Malaysia Eco Interiors International Sdn Bhd Full time 40,000 - 80,000 per year

Invoice & Payment Processing

  • Review, verify, and process all supplier invoices and subcontractor claims with proper supporting documentation (e.g., delivery orders, work completion confirmations, purchase orders).
  • Ensure timely and accurate data entry of AP transactions into the accounting system with appropriate project and cost codes.
  • Match invoices with purchase orders and delivery notes (3-way matching).
  • Prepare payment vouchers, coordinate online payments, and ensure timely disbursement based on credit terms or contractual timelines.
  • Monitor due dates to avoid late payment penalties and maintain good vendor relationships.

Subcontractor & Project Claims Management

  • Validate subcontractor interim/progress claims against contract terms, site certifications, and work completion percentages.
  • Liaise with QS and project teams to confirm the physical progress before processing claims.
  • Monitor retention sums and prepare schedules for retention release.
  • Maintain accurate records of claim certifications, payment certificates, and relevant correspondence.

Vendor Management

  • Maintain and update vendor master data in the accounting system.
  • Reconcile vendor statements regularly to ensure all liabilities are recorded and resolved.
  • Follow up with vendors regarding missing invoices, disputes, credit notes, or discrepancies in billing.
  • Ensure proper onboarding of new vendors with complete documentation, including SST registration.

Month-End Closing & Reporting

  • Prepare monthly AP aging reports and highlight overdue items to superiors.
  • Assist in month-end accruals for unbilled goods and services to ensure accurate project costing.
  • Reconcile AP ledgers and support the finance team in finalizing accounts for closing.
  • Submit payment projections to assist in cash flow planning.

Internal Controls & Compliance

  • Ensure all payment transactions are supported by approved documentation and comply with internal control procedures.
  • Assist in internal and external audit processes by retrieving documents, preparing schedules, and responding to queries.
  • Ensure compliance with relevant tax regulations (e.g., SST on services and materials).
  • Maintain proper filing and archival of all AP-related documents in an organized and retrievable manner.

Requirement:

  • Bachelor's degree or higher in Finance/Accountancy/Banking or equivalent.
  • Able to start work immediately will be considered.
  • At least 2 years of working experience in related field will be added advantage.
  • Have own transportation.

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