Administrative Executive

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia DELEUM Full time 60,000 - 80,000 per year

Department: Project Retrofit

Key Responsibilities

Project Controller

  • Serve as the Project Document Controller, responsible for updating, recording, and filing project costs and other related documentation (may require occasional presence at project sites).
  • Track, record, and compile all project costs and expenses, including subcontracting costs/expenses for personnel.
  • Assist Project Managers and Engineers with related personnel tracking, as-built documentation, and project archiving where relevant.
  • Verify and submit staff expense claims.

Compliance and Departmental Support

  • General Administration: Handle other Departmental and Project administrative tasks as assigned. (e.g., Floor Warden, HSE Committee member, First Aider).
  • Implement and enforce the Company's ISO9001 Quality Management System policies and procedures.

Claims Management

  • Process Claim: Follow up with respective personnel (Project Engineers, Technicians) to ensure all claims (Overtime, Salary, Expense) are submitted accurately and before the due date.
  • Ensure all claims are complete (i.e., Google Map verification, receipts, and supporting documents) prior to submission and approval.
  • Process claims and liaise with HR and Finance departments to ensure timely payout.

Required Qualifications and Skills

  • Minimum Diploma education or relevant qualification,
  • Strong organizational and time-management skills with the ability to manage multiple follow-ups and deadlines.
  • Proficiency in Microsoft Office (especially
    Excel
    ) for tracking and reporting.
  • Knowledge of
    ISO 9001
    Quality Management Systems is a strong advantage.

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