Executive, Administration

3 days ago

Johor Bahru, Johor, Malaysia Galur Unggul Sdn. Bhd. Full time 28,800 - 40,800 per year
  • General Administrative Support: Perform day-to-day administrative tasks including data entry, filing, scanning and supporting administrative needs and assisting with budget/projection data preparation.
  • ISO & Administrative Compliance Documentation: Assist in preparing, organising, and updating documents required for ISO and other administrative compliance obligations.
  • Director Support: Manage the Director's calendar, meetings, travel arrangements, expense claims and preparation of meeting materials.
  • Government Liaison & Compliance Support: Handle communication with government agencies/authorities, prepare required submissions and assist with regulatory compliance matters and research policies to access incentive.
  • Records & Filing Management: Maintain and update physical and digital filing systems, ensuring proper documentation control, retrieval and audit readiness.
  • Office Policies, Procedures & Internal Communication: Implement and maintain office SOPs, policies, administrative procedures, and assist in drafting internal memos, announcements, notices, and circulars.
  • Office Supplies, Procurement & Reporting: Manage procurement of office supplies, equipment, pantry items, maintain inventory levels and prepare weekly/monthly administrative reports (procurement, inventory, office expenses).
  • Office Maintenance & Facilities Management: Coordinate office repairs, services, maintenance, cleaners, IT support, fire exit plans, basic safety policies, security, pantry upkeep, and overall office environment.
  • Event, Meeting & Pickup Coordination: Assist in planning events, arranging logistics, preparing pre-read materials, coordinating with internal/external parties, and receiving pickup calls to pass to the relevant Person-In-Charge (PIC).
  • Bill, Utility & Data Management: Monitor and process office bills (utilities, sewerage, subscriptions), maintain databases, trackers and ensure accurate document retrieval when needed by Management including online payments, vendor invoices, and administrative transactions promptly.

Qualifications & Requirements

  • Diploma or Bachelor's degree in Business Administration, Management, or related fields.
  • Minimum 2 years of experience in administrative or office support roles.
  • Strong organizational and time management skills.
  • Proven experience in coordinating and managing multiple administrative tasks while ensuring accuracy and timeliness.

Job Type: Full-time

Pay: RM2, RM3,400.00 per month

Education:

  • Bachelor's (Required)

Work Location: In person

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