Assistant HR

3 hours ago

Puchong New Village, Malaysia SEASON RETAIL MANAGEMENT SDN BHD Full time 48,000 - 96,000 per year

About Us

Season Retail Management SDN BHD is a dynamic and expanding retail organization with multiple outlets across Malaysia. We are committed to delivering excellent customer experiences and developing a strong, motivated workforce. As we continue to grow, we are looking for a capable and proactive Assistant HR & Admin Manager to strengthen our HR and administrative functions across all branches.

Job Summary

The Assistant HR & Admin Manager will be responsible for managing and coordinating all HR and administrative activities for the company's retail outlets and headquarters. This includes recruitment, attendance monitoring, payroll, employee relations, compliance, and branch-level support. The ideal candidate should be hands-on, organized, and able to work effectively with outlet supervisors and HQ management to ensure consistent HR practices across the group.

Key Responsibilities

Human Resources

  • Oversee HR operations for multiple retail branches, ensuring consistency in HR policies and practices.
  • Manage end-to-end recruitment for outlet and HQ positions, including manpower planning, interviewing, and onboarding.
  • Supervise attendance, scheduling, and leave management through the TimeTec HRMS system.
  • Administer payroll, allowances, and commission calculations accurately and timely.
  • Handle employee relations issues, grievances, and disciplinary matters in accordance with company policies and Malaysian labor laws.
  • Conduct site visits to outlets to monitor compliance, provide HR support, and improve engagement.
  • Coordinate performance appraisal exercises and training programs to support staff development.
  • Prepare HR reports, headcount summaries, and analytical data for management.5

Administration

  • Oversee general administration matters including office & outlet maintenance, asset management, and vendor coordination.
  • Manage outlet-related documentation such as tenancy, utilities, insurance, and business licenses.
  • Ensure proper record-keeping and confidentiality of employee and company documents.
  • Coordinate company events, staff engagement activities, and internal communication.
  • Support management in implementing operational, compliance, and safety policies across all locations.

Requirements

  • Bachelor's Degree in Human Resource Management, Business Administration, or related field.
  • Minimum 3-5 years of experience in HR and Administration, preferably within retail, service, or FMCG industries.
  • Strong understanding of the Malaysian Employment Act and HR compliance.
  • Proven ability to manage multi-branch HR operations with large headcounts.
  • Excellent communication, leadership, and people management skills.
  • Proficient in TimeTec HRMS or other HR software (SQL, Info Tech) and Microsoft Office.
  • Organized, detail-oriented, and able to work independently with minimal supervision.
  • Willing to travel to branches when required.

Benefits

  • Competitive salary package and annual performance bonus
  • Medical coverage
  • Travel and communication allowance for branch visits
  • Career development and training opportunities
  • Positive, team-oriented work environment

Job Types: Full-time, Permanent

Pay: RM6, RM8,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Work Location: In person

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