Shipping & Export Executive (Commodities)

1 day ago

Damansara Selangor, Malaysia TIMESCONSULT Full time 90,000 - 120,000 per year

Main Responsibilities:

  • Provide high value support to the business, anticipate risk, risk mitigation and provide solution to the business
  • Issue contracts after trades are validated and verify accuracy between contracts issued/received in database; recognize discrepancies and communicate with the trading desk
  • Arrange L/C opening in due time and check L/C received is in order. Prepare and collate documents for presentation under sales L/C making sure all documents to be presented under L/C are clean
  • Liaise with suppliers, internal and external customers, surveyors, vessel agents, custom agents, storage terminals to plan and manage the shipments according to contractual requirements. Activities include following-up on freight bookings and vessel tracking, checking the shipment plan, sending vessel nominations, sending/receiving shipping instructions, appointment of surveyors for loading and discharging operations, receiving/issuing letter of credit, sending/receiving shipment tenders, preparation and negotiation of shipping documents to ensure settlements are done timely and correctly
  • Liaise with traders on weight and quality issues both on purchases and sales
  • Liaise with traders and customers on contract pricing
  • Liaise closely and provide support to other functions within the group i.e. Accounting, Controllers, Treasury, Credit Risk and Compliance
  • Liaise with various execution excellence centers (SBS team, Laytime specialists, etc.)
  • Responsible for maintenance of the trading system to ensure the contract execution status is correct and all relevant data is input correctly and on time
  • Responsible for tracking receivables and payables, and closing of aging files and perform clean-up on cost accruals of past shipments
  • Report insurance claims to insurance team and insurance broker and properly preserve all correspondence on the claim
  • Coordinate retrieval of requested information for various audits throughout the year
  • Daily real-time update in the trading system and weekly cash forecast
  • Provide regular feedback to traders/managers on status of shipments

Experiences:

  • At least 2-3 years of relevant working experiences in bulk shipment, handling of shipping documents (B/L, certificates of weight and quality, etc.)
  • Experience in bulk execution for palm
  • Knowledge on FOSFA & PORAM contract terms
  • Knowledge of Incoterms, UCP/ISBP rules are mandatory
  • Knowledge of L/C negotiation process
  • Knowledge of Charter Party terms, vessel laytime calculations preferred but not essential
  • Ability to work in a fast-paced environment and handle a huge volume of shipments
  • Ability to prioritize multiple tasks, meet deadlines and propose solutions
  • Ability to work independently and commit OT when required

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