Personal Assistant to Vice Chancellor,

1 day ago

Kota Damansara Selangor, Malaysia SEGi University Full time 30,000 - 60,000 per year

Responsibilities:

  1. Administrative and secretarial support

    • Perform a wide range of administrative and secretarial duties to ensure the efficient operation of the Vice Chancellor's Office.

    • Compose letters and memoranda under the instruction of the Vice Chancellor.

  2. Documentation and reporting

    • Maintain, organise, and update the filing system for the Vice Chancellor's Office to ensure easy accessibility and retrieval of information.

    • Assist in the preparation and submission of reports and presentations.

  3. Meeting Management

    • Take accurate meeting minutes during management meetings, update follow-up status of discussed matters, and transcribe and distribute minutes promptly.

  4. Office Management and Coordination

    • Coordinate office management tasks, including receiving and screening calls, handling documents, filing, and managing office supplies.

  5. Liaison Role

    • Act as a liaison between the Vice Chancellor and Deans/Heads of Departments by conveying directives, instructions, and assignments.

    • Serve as a liaison with external authorities and partners, such as the Embassies.

  6. Meeting and Appointment Planning

    • Plan and arrange meetings and appointments, including the preparation of agendas and coordination of committee, board, and other meetings.

    • Follow up on assigned tasks and ensure the implementation of decisions made during meetings.

  7. Travel Coordination

    • Handle travel arrangements for the Vice Chancellor.

Requirements:

• Possess a Bachelor's Degree in any discipline. 

• 4-5 years of related working experience. 

• Be confidential at all times with good organisational and time management skills. 

• Good command of written and spoken English and Mandarin.

• Proactive with sense of urgency, resourceful and ability to multitask.  

• High level of attention to detail/ thoroughness.

• Positive attitude and pleasant personality.

• Capable of dealing with all levels of people within the organisation.

• Possess competent computer skills.

• Willingness to accept added responsibilities whenever necessary.

Only shortlisted candidates will be notified.

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