personal assistant to director

21 hours ago

Johor Bahru, Johor, Malaysia FAIRE HOLDINGS SDN BHD Full time

Job description:

  • Serve as the primary liaison between the Managing Director and both internal teams and external stakeholders, ensuring smooth, clear, and timely communication across all parties.
  • Conduct comprehensive and regular market analysis related to the company's business portfolio; synthesize findings into actionable insights and detailed reports to support the Managing Director's strategic planning and decision-making processes.
  • Efficiently manage the Managing Director's calendar by scheduling appointments, coordinating meetings, and arranging complex travel itineraries, ensuring optimal time management.
  • Screen, prioritize, and respond to incoming calls, emails, and correspondence on behalf of the Managing Director, always maintaining professionalism and confidentiality.
  • Prepare, coordinate, and review a variety of documents including reports, presentations, and briefing materials, ensuring accuracy and alignment with organizational standards.
  • Handle highly confidential and sensitive information with the utmost discretion, demonstrating strong ethical standards and professionalism.
  • Assist in organizing, prioritizing, and tracking multiple tasks and projects to ensure timely completion and adherence to deadlines.
  • Undertake special projects and assignments as directed by the Managing Director, demonstrating flexibility and proactive problem-solving skills.

Requirements:

  • Proven experience as a Personal Assistant or in a similar role, preferably supporting top-level executives.
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively.
  • Excellent communication skills, both written and verbal, with proficiency in Mandarin, English, and Bahasa Malaysia.
  • High level of confidentiality and discretion in handling sensitive information.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Attention to detail and accuracy in all work tasks.
  • Ability to work independently and collaboratively within a team environment.
  • Flexibility to adapt to changing priorities and work schedules.
  • Bachelor's degree or equivalent qualification is preferred. A background in sales and marketing or business administration is welcomed.

Benefits:

  • 5 working days (9.00am - 6.00pm)
  • Competitive salary package
  • Performance based bonuses
  • Medical & insurance coverage (outpatient, inpatient, personal accident)
  • Dental & Vision care benefits
  • Gym / Fitness claim to support healthy lifestyle
  • Annual leave & public holiday entitlement
  • Paternity & maternity leave
  • Professional training & career development opportunities
  • Flexible working hours and place
  • Company events & staff activities

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM5, RM7,000.00 per month

Benefits:

  • Dental insurance
  • Free parking
  • Gym membership
  • Health insurance
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Education:

  • Diploma/Advanced Diploma (Preferred)

Language:

  • Mandarin (Preferred)

Location:

  • Johor Bahru (Preferred)

Work Location: In person

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