Senior Haulage Administrator

Senior Haulage Administrator

Company: Sea Hawk Global Lines Sdn Bhd

Location: Klang, Selangor, Malaysia

Reports To: Assistant Manager - Haulage

Salary: RM3,000

Position Overview:

Sea Hawk Global Lines Sdn Bhd is seeking a dedicated and experienced Senior Haulage Administrator to be the backbone of our daily container haulage operations in Klang. This pivotal administrative role involves managing critical documentation, ensuring driver and fleet coordination, and maintaining strict regulatory compliance across all trucking activities.

We are looking for a proactive individual with strong organizational skills who can streamline administrative processes, support the haulage management team, and ensure the smooth, uninterrupted flow of goods from port to warehouse and back.

Key ResponsibilitiesDocumentation & Compliance Management:

• Oversee the processing and verification of all haulage-related documents, including Delivery Orders (DOs), permits, customs documentation, and Bill of Lading (BL) copies.
• Ensure all documentation adheres to legal, port, and client requirements before dispatch and upon completion of delivery.
• Maintain up-to-date digital and physical records for all fleet licenses, insurance, and road tax requirements.

Driver & Fleet Coordination:

• Serve as the central point of contact for the haulage drivers, managing daily scheduling, route assignments, and job allocations based on urgency and optimization requirements.
• Track driver working hours, leaves, and attendance to ensure compliance with transport regulations and internal policies.
• Monitor real-time progress of container movements and communicate proactively with the operations team regarding potential delays or issues.

Maintenance & Safety Administration:

• Manage and file all vehicle maintenance records, service schedules, and repair documentation.
• Coordinate with internal or external workshops to schedule periodic servicing, minimizing operational downtime.
• Assist the Assistant Manager - Haulage in preparing and reviewing safety reports and ensuring drivers comply with safety protocols.

Billing & Financial Support:

• Prepare and submit accurate job completion reports and documentation to the Finance Department for timely billing and invoicing.
• Verify and process driver allowances, claims, and expenses related to operations.
• Assist in monitoring vendor invoices specific to haulage operations (e.g., tolls, fuel card usage).

Process Improvement:

• Identify and propose improvements to streamline administrative workflows, document archiving, and information sharing within the haulage department.
• Assist in the implementation of new fleet management or tracking software features from an administrative perspective.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Logistics, Business Administration, or a related field.
• Minimum 3–4 years of experience in an administrative role, specifically within the logistics, freight forwarding, or container haulage industry.
• Strong knowledge of typical haulage documentation (DO, BL, Customs forms) and local transport regulations.
• High proficiency in Microsoft Office Suite (Word, Excel) for reporting and record-keeping.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, essential for effective coordination with drivers and cross-functional teams.
• Ability to prioritize tasks and work effectively under pressure in a dynamic, deadline-driven environment.

Why Join Us?

• Play a critical administrative role in a rapidly growing, integrated Malaysian logistics company.
• Opportunity to work closely with the Operations management team and directly impact operational efficiency.
• Be part of a supportive team dedicated to professional growth and continuous improvement.

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Klang: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Senior Haulage Administrator: 2 years (Preferred)

Work Location: In person