HR Executive

岗位角色

负责确保薪资处理的准确性与及时性、符合法定要求、人力资源数据管理及人力资源运营支持。该岗位也协助处理员工关系、福利管理、HRIS 系统维护,并推动人力资源流程的持续改进。

主要职责

1. 薪资管理

• 准确并按时处理每月薪资。
• 核对与验证考勤、加班、津贴及扣减项目。
• 确保所有薪资资料已由相关部门主管审核与批准。
• 准备管理层所需的薪资报告。
• 维护机密的薪资记录及员工薪资档案。

2. 法定合规

• 准备并提交法定缴纳项目:EPF、公积金、SOCSO、EIS、PCB。
• 确保薪资运作符合《劳工法令》及其他法规要求。
• 处理 LHDN、EPF、PERKESO 及其他政府机构的相关查询。

3. 员工福利与报销

• 管理员工福利(报销、津贴等)。
• 按照公司政策核对与处理员工福利申请。

4. 员工资料与 HRIS 系统管理

• 在 HR 系统中维护并更新员工资料(入职、调动、离职)。
• 管理与更新请假系统,解决请假记录差异。
• 生成与薪资、编制、请假相关的人力资源报告。

5. 人力资源运营与支持

• 支持新员工入职:准备聘书、员工档案、系统权限等。
• 处理离职程序:计算最后薪资、准备离职表格及相关文件。
• 支持绩效评估流程,包括文档收集与提醒。

6. 员工关系

• 支持纪律与辅导程序(发出解释信、警告信等)。
• 监控员工出勤模式并在必要时升级处理。
• 为员工提供人资政策和薪资相关的咨询与指导。

7. 人力资源文件与报告

• 按照 ISO 或内部SOP 标准维护 HR 文件、表格与文档。
• 准备各类月度 HR 报告(离职率、缺勤率、薪资成本等)。

8. 持续改进

• 识别并执行改进 HR 流程与薪资操作的机会。
• 支持 HR 系统更新与数码化项目的实施。

Job Purpose

The HR & Payroll Executive is responsible for ensuring accurate and timely payroll processing, statutory compliance, HR data management, and operational HR support. The role also assists in employee relations, benefits administration, HRIS maintenance, and supports continuous improvement of HR processes.

Key Responsibilities

1. Payroll Administration (Primary)

• Process monthly payroll accurately and within deadlines.
• Validate attendance, overtime, allowances, and deductions.
• Ensure all data inputs are verified and approved by relevant HODs.
• Prepare payroll reports for management review.
• Maintain confidential payroll records and employee salary files.

2. Statutory Compliance

• Prepare and submit statutory contributions: EPF, SOCSO, EIS, PCB.
• Ensure payroll practices comply with Employment Act and statutory regulations.
• Handle LHDN, EPF, PERKESO, and other government queries when required.

3. Employee Benefits & Claims

• Administer employee benefits (claims, allowances, etc).
• Verify and process employee benefits in accordance with company policies.

4. Employee Data & HRIS Management

• Maintain and update employee records in HR system (new hires, transfers, resignations).
• Manage leave system and resolve leave discrepancies.
• Generate HR-related reports (payroll summary, headcount, leave reports).

5. HR Operations & Support

• Support onboarding: prepare employment letters, files, system access.
• Handle offboarding: final pay calculation, clearance forms, exit documents.
• Support performance appraisal cycles with documentation and reminders.

6. Employee Relations

• Support disciplinary and counselling processes (Show Cause, Warning Letters).
• Monitor employee attendance patterns and escalate issues.
• Provide guidance to staff on HR policies and payroll matters.

7. HR Documentation & Reporting

• Maintain HR files, forms, and documentation according to ISO or internal SOP standards.
• Prepare monthly HR reports for management (turnover, absenteeism, payroll cost).

8. Continuous Improvement

• Identify opportunities to streamline HR processes and payroll workflow.
• Support system enhancements and HR digitalisation initiatives.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Finance, or related field.

• Minimum 3 years of hands-on payroll and HR operations experience, preferably in SME or manufacturing environment.

• Familiar with Malaysian Employment Act, HR policies, and payroll statutory requirements.

• Strong knowledge of payroll procedures, statutory contributions & compliance.

• Proficient in HRIS, time attendance systems, and Microsoft Excel.
• Detail-oriented with strong numerical accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Good communication and interpersonal skills.

• Able to work independently with minimal supervision.

• Ability to handle high-volume payroll or multi-site workforce

Working Hours : Monday-Friday (8.30am-5.30pm), alternate Saturday (half day)

Work Location: Sungai Buloh, Selangor