senior contract executive

2 days ago

Cyberjaya, Selangor, Malaysia Enproserve (M) Sdn Bhd Full time

Position Overview

The Contract Executive supports the preparation, administration, and management of contracts across EPCC and Turnaround & Maintenance contracts within the oil & gas sector. The role focuses on ensuring contractual compliance, minimizing commercial risks, supporting claims preparation, and providing accurate contract-related documentation throughout the project lifecycle.

Key Responsibilities

A. Tendering & Pre-Contract Activities

  • Review Invitations to Bid (ITB), contract conditions, scope of work, and commercial requirements.
  • Support bid evaluations, vendor qualification, and subcontract package preparation.
  • Identify contractual risks and propose mitigation measures.

B. Contract Administration

  • Responsible for all contractual matters with clients, sub-contractors and vendors.
  • Assist in drafting, reviewing, interpreting, and finalizing contracts, subcontracts, purchase orders, and service agreements.
  • Monitor contract milestones, deliverables, payment terms, warranties, and obligations.
  • Track insurance compliance, bonds, guarantees, and certification requirements.
  • Maintain an up-to-date contract database and ensure proper document control.

C. Commercial & Claims Support

  • Prepare and compile variation orders (VO), change requests, extension of time (EOT) submissions, and claims documentation.
  • Collect supporting evidence such as schedules, correspondence, drawings, site progress, and cost records.
  • Coordinate with the project team, planning, procurement, and finance to provide commercial and contractual inputs.

D. Post-Award Contract Management

  • Monitor contractor/subcontractor performance and compliance with the contract terms.
  • Participate in project meetings, maintain minutes related to contractual issues, and track actions.
  • Assist in reviewing progress billing, verifying quantities, and preparing client invoices.
  • Support negotiation of amendments, VOs, and settlement agreements.

E. Legal & Compliance

  • Ensure adherence to corporate governance, industry standards, and oil & gas regulations.
  • Liaise with legal advisors on contract interpretation, disputes, or claims.
  • Support audits and compliance checks.

F. Communication & Coordination

  • Act as a liaison between internal departments (engineering, project management, procurement, finance) and external parties (clients, subcontractors, suppliers).
  • Provide regular reports on contractual and commercial matters to management.

Qualifications & Experience

Education

  • Bachelor's degree in Business, Law, Quantity Surveying, Engineering, or related field.

Experience

  • 2–5 years of experience in contract administration within an oil & gas contractor, EPC contractor, or related industry.
  • Understanding of EPCC workflows and oil & gas contracting practices.

Technical Skills

  • Knowledge of Government Acts and contract forms (EPCC contracts, Turnaround & Maintenance contracts).
  • Proficiency in MS Office, contract management systems, and document control tools.
  • Understanding of basic cost control, procurement, and project planning principles.

Soft Skills

  • Strong analytical and negotiation skills.
  • High attention to detail and ability to interpret legal/contractual language.
  • Excellent communication, coordination, and problem-solving abilities.
  • Ability to work independently and under pressure in a fast-paced project environment.

Job Types: Full-time, Permanent

Pay: RM4, RM5,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Free parking

Ability to commute/relocate:

  • Cyberjaya: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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