HR Administration Specialist

4 days ago

Greater Kuala Lumpur, Malaysia AffiliateUp Full time 60,000 - 80,000 per year

Responsibilities

  • Oversee the full process of work permits, employment passes, and visa applications for foreign employees, ensuring strict compliance with Malaysian immigration regulations.
  • Maintain accurate employee records, employment contracts, and HRIS data.
  • Ensure all HR practices comply with the Malaysian Employment Act and other relevant labor laws.
  • Coordinate and manage employee onboarding and offboarding activities.
  • Prepare payroll data and collaborate closely with the finance team.
  • Administer leave, medical certificates, and attendance tracking.
  • Prepare and manage HR reports, analytics, and documentation.
  • Handle statutory submissions and liaise with government agencies such as EPF, SOCSO, LHDN, and HRDF.

Requirements

  • Essential:
    Proven experience in managing end-to-end expatriate administration via the Expatriate Services Division (ESD), including work permits, employment passes, and visa processing for foreign employees in compliance with Malaysian immigration regulations.
  • At least
    5 years of experience
    in a similar HR role.
  • In-depth knowledge of
    Malaysian labor law
    .
  • Experience in
    payroll administration
    and
    statutory reporting
    .
  • Proficient in
    HRIS systems
    and
    Microsoft Office
    .
  • Excellent
    organizational
    and
    communication skills
    .
  • High level of
    professionalism
    and ability to handle confidential information.
  • Fluent in
    English
    and
    Bahasa Malaysia
    .
  • Bachelor's degree in
    Human Resources
    ,
    Business Administration
    , or a related field.

What We Offer

  • Opportunity to work in a
    diverse, international team
    with global offices and clients.
  • 16 days
    of paid annual leave per year.
  • 14 days
    of paid sick leave per year.
  • 11 public holidays
    annually.
  • Medical insurance
    coverage.
  • Dental expense reimbursement
    .
  • Parking and commuting reimbursement
    .
  • Professional education
    and
    language learning budgets
    .
  • Wellness benefits
    , including gym membership, sports gear, or related expenses.

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