SENIOR Account and HR Admin Executive

The Account Executive will be responsible for managing your financial records, reporting, budgeting, and ensuring tax compliance. This role is crucial in managing your company's finances and providing insight into its financial health, which is essential for making growth-oriented decisions.

The HR Executive will focus on building a strong, efficient, and motivated team. This person will handle recruitment, employee engagement, performance management, and administrative HR functions. They will play a critical role in creating a positive work environment and managing your growing workforce.

The Admin Executive will ensure the smooth day-to-day operation of your office and provide support to both the HR and Finance teams. This role will focus on general administrative tasks, office management, scheduling, and document control.

Key Responsibilities:

• Bookkeeping & Financial Record Maintenance:

• Maintain accurate and up-to-date financial records, including invoices, receipts, and payments.

• Reconcile company bank accounts and credit card statements monthly.
• Ensure all financial transactions are correctly categorized.

• Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Profit & Loss, Cash Flow).

• Assist in preparing reports for management and external stakeholders (investors, auditors, etc.).

• Budgeting & Forecasting:

• Collaborate with management to create financial budgets and forecasts based on company objectives.

• Monitor actual performance against budget and report any variances.

• Taxation & Compliance:

• Ensure the company's compliance with tax laws, including GST, payroll tax, and corporate tax filing.

• File all necessary tax returns accurately and on time.

• Accounts Receivable & Payable:

• Manage invoicing to clients and follow up on outstanding receivables.

• Oversee payment of company bills, ensuring timely settlements.

• Cost Control & Financial Analysis:

• Identify opportunities for cost reductions or process improvements in financial operations.

• Analyze financial data to help guide strategic decisions.

Key Responsibilities:

• Recruitment & Onboarding:

• Develop and implement recruitment strategies to attract top talent for various roles.

• Screen, interview, and select candidates based on business needs.
• Ensure a smooth onboarding process for new hires, including training and orientation.

• Employee Relations & Engagement:

• Act as a point of contact for employee inquiries regarding company policies, benefits, and issues.

• Foster a positive work culture by planning employee engagement initiatives and events.
• Conduct regular employee feedback surveys and address concerns to improve morale.

• Performance Management:

• Assist in setting up performance review systems and employee development programs.

• Support managers with performance assessments and recommend necessary actions (training, promotions, or corrective actions).

• Payroll & Benefits Administration:

• Ensure timely and accurate processing of payroll.

• Administer employee benefits programs (e.g., health insurance, leave management).

• Compliance with Labor Laws:

• Stay updated with employment laws and regulations (e.g., labor laws, EPF, SOCSO, and tax regulations).

• Ensure company policies and practices comply with local laws.

• Training & Development:

• Organize and coordinate internal and external training programs.

• Encourage employees to develop skills and grow within the company.

Key Responsibilities:

• Office Management:

• Oversee the general operation of the office, ensuring all equipment and supplies are available and functioning.

• Organize and maintain filing systems, both electronic and physical.

• Scheduling & Coordination:

• Manage and schedule meetings, appointments, and travel for executives and staff.

• Coordinate events, company functions, and external meetings.

• Document Preparation & Correspondence:

• Prepare and edit reports, presentations, and other documents for internal and external stakeholders.

• Handle day-to-day correspondence, including emails, phone calls, and faxes.

• Support to HR & Finance Teams:

• Provide administrative support to the HR department (e.g., scheduling interviews, maintaining employee records).

• Assist the finance team with data entry, filing, and document organization.

• Inventory & Procurement:

• Monitor office supplies and equipment needs.

• Ensure timely ordering and delivery of office materials.

• General Office Coordination:

• Serve as the main point of contact for internal staff and external clients/vendors for administrative issues.

• Maintain office cleanliness and organize workspace for efficiency.

Skills and Experience:

• Degree or diploma in Business Administration or relevant field.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

• Excellent communication and time-management skills.

• Degree in Human Resources, Business Administration, or related field.

• Experience with recruitment, employee relations, and HR software (e.g., HRIS).
• Strong communication and interpersonal skills.

• Understanding of local labor laws and compliance requirements.

• Degree in Accounting, Finance, or a related field.

• Familiarity with accounting software (e.g., QuickBooks, Xero).
• Understanding of Malaysian tax laws and financial regulations.
• Strong attention to detail and organizational skills.
• Support Research and Development tasks or Projects when needed for new market.
• Responsible for additional tasks as assigned by management from time to time.
• And such other responsibilities which may be assigned by the management from time to time at its sole and absolute discretion.

You may be assigned to carry out your responsibilities anywhere in Malaysia and Singapore, depending on our requirements. You may also be deputed to work at client's place depending on the nature of contract / projects with our clients