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HR Executive

2 months ago

Malaysia TIME's group Full time

Job Summary:
The HR Executive is responsible for managing day-to-day HR operations, including recruitment, employee relations, payroll administration, and compliance with labor laws. The role ensures smooth HR functioning and supports the company’s efforts to attract, develop, and retain talent.

Key Responsibilities:

  1. Recruitment & Talent Acquisition
    - Manage end-to-end recruitment processes, including job posting, screening, interviewing, and hiring.
    - Collaborate with department heads to understand staffing needs and create job descriptions.
    - Conduct reference checks and prepare job offers for selected candidates.
  2. Payroll & Compensation
    - Ensure timely and accurate payroll processing, including salary adjustments, bonuses, and deductions.
    - Assist with benefits administration (healthcare, insurance, leave management).
    - Maintain employee records related to compensation, attendance, and other HR matters.
  3. Employee Relations
    - Serve as a point of contact for employee queries and concerns.
    - Address employee grievances and handle conflict resolution in line with company policies.
    - Promote positive work culture and employee engagement activities.
  4. HR Compliance
    - Ensure compliance with local labor laws, regulations, and company policies.
    - Maintain employee files and ensure all HR documentation is up to date and compliant.
  5. Performance Management
    - Support performance appraisal processes and ensure timely completion.
    - Provide guidance to managers on performance improvement plans and employee development.
    - Maintain records of employee performance and disciplinary actions.
  6. HR Data & Reporting
    - Maintain HR databases and generate regular reports on headcount, turnover, absenteeism, and other key metrics.
    - Analyse HR trends and provide insights for strategic decision-making.
    - Assist in the preparation of HR reports for management review.
  7. Employee Engagement & Welfare
    - Assist in organising employee engagement events, team-building activities, and recognition programs.

Required Qualifications & Skills
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 3-5 years of experience in HR generalist or executive roles.
- Strong knowledge of HR processes, labor laws, and regulations.
- Proficiency in HR software (e.g., SQL & etc).
- Excellent interpersonal and communication skills.
- Strong organisational skills and attention to detail.
- Ability to handle confidential information with discretion.

Preferred Skills
- Experience in performance management and employee relations.
- Proficiency in payroll systems and benefits administration.
- Ability to work independently and manage multiple tasks efficiently.

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