Operations Assistant

3 weeks ago


Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

**The Opportunity**:
Our partner, a family-owned landscaping supply company with over 50 years of experience, was founded in 1960 and operates three outlets across the Canberra region. They offer a diverse range of products, including sands, gravels, soils, pavers, and more, accompanied by a convenient price list for calculating costs and sizes. Serving both individual household projects and large civil and landscaping companies.

Our client is currently seeking an Operations Assistant to join their team in Manila and support their onshore team in Australia.

**Key Responsibilities**:

- Utilizing data from Allotrac, Start/Finish, and Breaks.
- Verifying times against the GPS system in trucks.
- Entering hours worked into the daily revenue spreadsheet.
- Verifying the accuracy of loads or purchase orders (POs) calculated through the Allotrac system before approval.
- Calculating daily revenue from reports, potentially setting up a macro for this purpose.
- Using revenue figures to populate daily spreadsheets for each truck and cross-referencing with hours worked (ideally done daily).
- Using a macro to verify the correctness of all dockets in the weighbridge system (Weighmore and Excel).
- Exporting reports for each day's sales and products sold and saving them on OneDrive.
- Tracking products sold per yard and entering revenue into daily spreadsheets for management accounts, manipulating data from Excel files or using macros.
- Maintaining insurance and safety documents, ensuring all licenses, insurances, etc., are up to date.
- Entering invoices from repairs and services.
- Recording repairs from invoices to specific vehicles.
- Creating new repair entries if they are not in the system.

**Skill, Experience, and Qualifications**:

- Bachelor’s degree in business administration or related field
- 3-5 years of experience as an Operations Assistant or any related role.
- Experience in Data Entry and Administration
- Intermediate to Advanced level of Excel and Systems
- Experience in using payroll systems such as XERO is an advantage
- Strong verbal and written communication skills
- Ability to work independently and as part of a team

**ASW Offers**:

- A diverse, inclusive, and supportive company culture.
- Competitive remuneration.
- Opportunity to collaborate and work with global clients and stakeholders.
- Medical benefits.
- Great Paid Leave entitlements.
- Team outings, travel opportunities, company parties/events, and other exciting activities.
- Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
- Industry and role-related training.
- Ongoing career opportunities.

LI-DC1



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