Receptionist Admin Assistant
2 weeks ago
**ROLES & RESPONSIBILITIES**
- Managing the front office reception area.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer incoming telephone calls, determine purpose of callers and forward calls to appropriate personnel and department.
- Receive, sort and distribute daily mail/deliveries.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Provides administrative support to ensure efficient operation of office.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Performs other related duties as assigned by Superior.
**COMPETENCIES/SKILLS**
- Excellent organizational skills and attention to detail.
- Extensive knowledge of office management systems and procedures.
- Ability to operate general office equipment.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite or similar software.
- Ability to maintain confidential information.
**Job Type**: Contract
**Salary**: RM1,800.00 - RM2,300.00 per month
Schedule:
- Monday to Friday
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