Executive Secretary

3 weeks ago

Kuala Lumpur, Malaysia Perkhidmatan BPP Sdn Bhd Full time

We are seeking proactive professional with unparalleled expertise and commitment to provide exceptional secretarial and administrative support to chairman.

Duties & Responsibilities:

- Serve as the primary point of contact for internal management and external associates on all matters relating to the Chairman.
- Complete a broad variety of administrative tasks that facilitate the chairman’s ability to effectively lead the organisation, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements.
- Work closely with the Chairman to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Preparation and compilation of minutes of meeting and business report.
- To provide general, specialised, confidential and time sensitive operational and administrative support in an accurate and flexible manner.
- To provide and maintain the full spectrum of secretarial and administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, arrangement of appointments, travel arrangements, etc.
- To prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Coordinate and organise meetings and events and ensure sufficient time is booked for unplanned interactions.
- General screening of calls, inquiries, visitors, and correspondences.
- Handle confidential matters, and correspondence, arrange appointments, travel arrangements/visa, and coordinate business schedules and itineraries.
- Arrange meetings by scheduling appropriate meeting times, preparing agendas, pre-meeting briefings, booking rooms and planning refreshments.
- Maintain good relations with all departments and update the Chairman of all relevant and important development within the Group as well relevant industry and world information.
- Monitoring staff’s attendance, leave records and overall personnel files, ensuring all information is kept strictly confidential.
- Execute all HR documentation records, issue employment letters, confirmations, staff promotions, acceptance & termination letters, staff personnel info, leave administration records, medical leave records, register new staff & exit staff records, Socso claims Borang 34 and EIS etc.
- Willing to manage emergency cases and perform any ad-hoc duties as assigned.
- Any other assignment or task as assigned by the Company.

To succeed in this role, we will need you to have
- At least 5 year(s) of relevant working experience as a Secretarial, Senior Executive or Personal Assistant to CEO, Chairman, Managing Director or President;
- High level of integrity, professionalism and sound work ethics;
- Proven ability of collaborating and communicating effectively with colleagues and various stakeholders;
- Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details;
- Proven ability to exercise a high level of integrity and discretion in handling confidential information.
- Proactive approach to problem-solving and able to resolve problems in a prudent and appropriate manner;
- Active listening and excellent in verbal, written and report presentation skills;
- Good command of various relevant languages;
- Ability to give full commitment to duties and responsibilities. Flexibility in working after office hours to ensure timeliness of deliverables and be able to work under pressure at times to handle a wide variety of activities;
- Project management experiences will have added advantage.

**Salary**: RM4,500.00 - RM6,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Opportunities for promotion

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- secretary / PA: 4 years (required)

**Language**:

- Mandarin (required)
- English (required)

Ability to Commute:

- Kuala Lumpur (required)

  • Personal Assistant/secretary

    3 weeks ago

    Kuala Lumpur, Malaysia Eastern Executive Sdn Bhd Full time

    To assist and provide high level confidential support to the Director’s business matters by providing a full secretarial and administrative service. - Provide high-level administrative support to the executive team and various departments within the company. - Coordinate daily schedules and appointments and provide assistance during client engagement...

  • Icsa Secretarial Executive

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: ICSA Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is a Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate secretarial/ICSA graduate to assume the role of Secretarial Executive. **The...

  • Executive Secretary

    4 weeks ago

    Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full time

    **Position Overview**: We are seeking a highly organized and efficient **Executive Secretary** to provide administrative support to the Group Executive Director of our company in Malaysia. The Executive Secretary will play a crucial role in managing the Director's office operations, handling correspondence, scheduling meetings, and ensuring smooth...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    Position: Corporate/Company Secretarial Executive:- Salary: RM :- Work location: City center (5-day week), Kuala Lumpur.IntroductionOur client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Company Secretarial Executive.The...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    Position: Corporate Secretarial Executive:- Salary: RM :- Work location: City center (5-day week), Kuala Lumpur.IntroductionOur client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Corporate Secretarial Executive.The...

  • Executive Secretary

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full time

    Position Overview:We are seeking a highly organized and efficient Executive Secretary to provide administrative support to the Group Executive Director of our company in Malaysia. The Executive Secretary will play a crucial role in managing the Director's office operations, handling correspondence, scheduling meetings, and ensuring smooth communication with...

  • Executive Secretary

    4 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Executive Secretary

    4 weeks ago

    Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Company Secretarial Executive

    4 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **[ICSA CORPORATE SECRETARIAL POSITION]** - ** Position: Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company...

  • Executive - Corporate Secretarial

    4 weeks ago

    Kuala Lumpur, Malaysia Agensi Pekerjaan ASK Resources Sdn. Bhd. Full time

    **Client's info**: Client are currently looking for an organized and detail-oriented Corporate Secretarial Executive to join our team. If you're seeking a challenge and a broad experience in corporate secretarial affairs, search no more! **Responsibilities**: - Maintaining and updating clients' secretarial records - Recording meeting minutes for clients...

  • Company Secretarial Executive(Icsa)

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Company Secretarial Executive.** - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur, WPKL.** **Introduction** Chrisjac is an established recruitment firm,servicing corporate clients in Malaysia for close to three decades in staffing industry. As part of providing value-added recruitment services to our long...

  • Corporate Secretarial Executive

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Corporate Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Corporate/Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of...

  • Company Secretarial Executive

    4 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Company...

  • Executive Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia R Ventures and Development Group Sdn Bhd Full time

    **Key Responsibilities**: **Executive Secretary Duties**: - Provide administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence. - Prepare reports, presentations, and documents as required by the executive team. - Coordinate travel arrangements, including booking flights, hotels, and...

  • Secretary

    3 weeks ago

    Kuala Lumpur, Malaysia MSP Hitect Sdn Bhd Full time

    Job: Secretary to CEO performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.Ensuring meetings are effectively organised and minuted....

  • Secretarial Assistant/executive

    1 week ago

    Kuala Lumpur, Malaysia Berjaya Full time

    **Company** : Berjaya Corporation Berhad **Position** : Secretarial Assistant/Executive **Closing Date** : 5 May 2024 Job Responsibilities - To provide support to the Company Secretarial team in all aspects of company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines. - Assist in...

  • Executive - Corporate Secretarial

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan ASK Resources Sdn. Bhd. Full time

    Client's info:Client are currently looking for an organized and detail-oriented Corporate Secretarial Executive to join our team. If you're seeking a challenge and a broad experience in corporate secretarial affairs, search no moreResponsibilities: Maintaining and updating clients' secretarial records Recording meeting minutes for clients and distributing...

  • Secretarial Assistant/executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Berjaya Full time

    Company : Berjaya Corporation BerhadPosition : Secretarial Assistant/ExecutiveClosing Date : 5 May 2024Job Responsibilities To provide support to the Company Secretarial team in all aspects of company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines. Assist in the organizing and...

  • Company Secretarial Executive

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Company Secretarial Executive.**: - **Salary: RM 4000-5000.**: - **Work/Job location: Kuala Lumpur (5-day week).** Chrisjac are pleased to be working in collaboration with our long standing clients in seeking ICSA graduates to assume the role of Company Secretarial Executive in Kuala Lumpur. Our client is a successful PLC business conglomorate...