HR & Admin Executive

1 week ago


Mid Valley City, Malaysia IT Business Solutions Sdn Bhd Full time

**Responsibilities**

Here is a look at all the job responsibilities of an HR administrator:

- Organize, maintain and update internal databases with digital personnel records of relevant employee information.
- Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.
- Keep a track record of leaves such as sick or maternity.
- Update company policies and FAQ Documents in lieu of Director/VP of HR.
- First point of contact with employees on HR-related issues and insurance vendors.
- Ensure legal compliance.
- Update, maintain, and present reports with KPIs such as turnover rates and hires by each department.
- Assist payroll department by providing employee information on leaves and employee benefits.
- Organize a job fair and work on relevant HR projects.
- Gather staffing needs from the Head of Departments, and create and publish job ads.
- Administer performance management program by monitoring employee appraisals and salary revisions.
- Provide guidance on employee behavior and launch investigations.
- Provide training and development opportunities.
- Calculate staff entitlements such as annual leaves.
- Administer drug, background checks, and other pre-employment screening.
- Prepare correspondence, arrange meetings, processing confidential reports and documents.
- Handle all employee queries, written or verbal with the utmost confidentiality.
- Brings issues to managers’ notice.
- Keep up to date on current issues and matters related to the HR department.
- Frequently interact with managers and heads of various departments to disseminate information.
- Organize birthday parties for internal staffs.

**Mandatory Skills and Requirements**

The HR administrator should have a Bachelor’s degree/Diploma, either in HR, management, or a relevant business field.

Here is a complete list of skills and requirements for the role of HR administrator:

- Proven experience as an HR Administrator or relevant role.
- Proficiency in using HR software like HRIS or HRMS.
- Thorough knowledge of labor relations and laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Excellent skills in written English to create reports and meet tight deadlines.

**Preferred Education and Qualifications**
- Professionals in Human Resources (PHR), or other HR certifications, are preferred.
- Minimum Bachelor’s degree or relevant in HR required.
- Skilled in performance management and employee benefits administration.
- An excellent learner with the ability to work in teams.
- Good organizational abilities.
- Flexibility and willingness to learn at all times.
- Good problem-solving skills.
- Basic knowledge of the recruitment process.

Contract length: 12 months

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Experience**:

- Human Resources: 1 year (required)



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