Bpo Manager

3 weeks ago


Kuala Lumpur, Malaysia Air Liquide Full time

**Company presentation**
ALBS is an Air Liquide entity in Kuala Lumpur, regrouping for the APAC scope its Business Service Centers (Kuala Lumpur and Shanghai) as well as the two Global Functions (IT, Digital and Procurement).

Designed to derive optimal value by better leveraging technology, people and competencies, the ultimate goal is to boost efficiency and deliver outstanding and sustainable performance while keeping a strong focus on customer centricity.

This Organization is striving for excellence, adopting the Best in Class models to deliver value through simplification and standardization of processes, while adhering to Internal controls and compliance requirements.
**Entity and activity description**
The position of Business Process Outsourcing (BPO) Manager consists in:

- lead the deployment of the outsourced service across APAC countries to deliver the savings as planned by the business
- master COUPA or equivalent SaaS (ARIBA, BRAVO, ZYCUS...) and develop the right KPIs with a Lean Management approach
- validate and monitor the processes between involved partie, develop a PFMEA approach
- sync up the process and the organization with the inputs from stakeholders, category managers, local sourcing specialists and local transactional people
- develop and manage the performance of the service
- ensure the governance of the service provider and with the countries
- manage the contract, the SLA with the service provider, lead problem solving and claim management
**Missions and Responsibilities**
- **Monitor and take actions to achieve 'TAT' Turn Around Time from PR to PO: PR analysis, RFQ preparation, Review Offers**:

- Analyze Purchase Requisitions (requirements, threshold, categories)
- Acknowledge Purchase Requisition and inform requesters on treatment lead time
- **Monitor and take actions to generate the savings: compare the price obtained with the pre-defined baseline**:

- Design and approve a Spot Buy process (SOPs) according to the guidelines (e.g. Category Cards available in EPIC) strategies and instructions given by the category managers / country buyers
- Monitor the launch of RFQs to suppliers in EPIC
- Define a SOP which includes the strategy in the categories and 'OAR' (Offer Acceptance Ratio) screening
- **Define and continuously optimize the SOPs**:

- Lead governance meetings
- Develop and follow up GPIs and KPIs
- **Reporting**:

- Perform period activity meetings with Tactical Procurement Director and with Category Managers / Country buyers on spot buys reduction opportunities
- Report savings performed and Service Levels achieved

**Competencies and Profile**
- Bachelor degree in Business or equivalent
- Min. 10 years in Procurement, Sales, Admin or Customer Support
- Expert: COUPA - EPIC / Power BI (user) ; or equivalent (SAP ARIBA...) Procurement end to end process
- Experience: Negotiation, ERP, Google Suite, Financial and Business acument basics (to be assessed by case study) Legal / claim management
- Integrity & Ethics, compliance and policy supporter Team player, leadership
- Customer Oriented and Customer Manager
- Communication master (on time / appropriate / precise)
- Continuous improvement seeker
- Strong attitude to deliver

Job Reference: MY00310



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