Office Admin
6 months ago
The Office Manager is responsible for overseeing the efficient functioning of the office environment and ensuring the smooth operation of all administrative and facility-related processes. They manage the office property, maintain safety and health standards, and handle vendor and supplier management.
**Key Responsibilities**:
**(1) Office Property Management**:
- Supervise office property, including shop lots or entire buildings.
- Handle maintenance activities, whether through renting or managing owned buildings.
- Maintain relationships with landlords and ensure lease agreements are adhered to.
**(2) Safety and Security**:
- Implement and oversee safety and health protocols.
- Manage security measures and guards, including emergency response procedures.
- Ensure hygiene standards are maintained, including oversight of cleaning services and restroom facilities.
**(3) Facility Management**:
- Oversee door access systems and CCTV management, including recording and footage management.
- Coordinate fire prevention measures and liaise with relevant authorities for compliance.
- Manage space allocation to ensure optimal utilization without overcrowding.
**(4) Tenant and Landlord Relations**:
- Act as the primary point of contact for tenant and landlord interactions.
- Address tenant concerns and maintain positive relationships with property owners.
**(5) Cost and Manpower Management**:
- Manage office budgeting and costing, including monitoring expenses and allocating resources.
- Oversee attendance tracking and payroll processing, ensuring accuracy and timeliness.
- Set service level agreements (SLAs) for vendors and service providers.
**(6) Asset Management**:
- Maintain a comprehensive inventory of office assets and equipment.
- Monitor asset expiry dates and coordinate renewals or replacements as needed.
**(7) Office Operations**:
- Arrange for regular maintenance of office equipment, including air conditioning systems and printers.
- Manage office efficiency and streamline administrative processes for optimal productivity.
- Oversee canteen or pantry facilities to ensure cleanliness and adequate supplies.
**(8) Receptionist Management**:
- Supervise receptionist duties, including visitor management and parcel handling.
- Coordinate vendor and supplier relationships, ensuring timely deliveries and service quality.
**Qualifications**:
- Proven experience in office management or facility administration.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Knowledge of safety regulations and facility maintenance procedures.
- Proficiency in MS Office and facility management software.
**Salary**: RM2,500.00 - RM3,500.00 per month
**Benefits**:
- Additional leave
- Free parking
- Professional development
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Puchong: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- How much is your expected salary?
**Language**:
- Mandarin (required)
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