Administrative Executive

6 months ago


Johor Bahru, Malaysia NUMED MALAYSIA SDN. BHD. Full time

Main Purpose:
- To provide administrative assistance to support Line Managers, Newcastle University Medicine Malaysia (NUMed Malaysia) in carrying out their duties for NUMed Malaysia. To perform tasks that are diverse and advanced, and to provide clerical support to other assigned members of staff as and when required.

To perform tasks that are diverse and advanced, and to provide clerical support to other assigned members of staff as and when required.

This role includes but is not limited to the following tasks/duties:

- Work together with Facilities Team on arranging transportation and accommodation for student in a weekly basis and preparing student grouping for EOCP, MACS and ICCP. Booking accommodation for lecturers according to their request and check the invoice received before proceeding to finance.
- Preparing payment for MOH Specialist at H.S.I for the ICCP teaching session and other NGO bodies such as Cerebral Palsy.
- Assist in preparation of Year 3 examination such as OSCE, SBA and WRISKE including of organizing exam setup, printing, invigilation, and caterings and also updating student absence on SAS and ensure student professionalism spreadsheet are up to date.
- Act as a contact person for E-ipts by attending meeting with the MOHE staff, updating the student data in the system and ensure all the data that uploaded are up to date on every quarter by working together with other year groups and programme. Responsible on Year 3 MYRA, SETARA, MQA, MOF, EMGS and other bodies.
- Taking part as a member in NUMed Competition and Market Authority Project (CMA) and being a part of DSE Team. Responsible in DSE re-assessment for some of the new staffs.
- Compile the complete data from the supervisor on spreadsheet and MLE for SSC and providing official letter to the supervisor before student starts their SSC placement. Prepare payment for SSC Supervisor and student transport allowance.
- Assist on the student concern and queries including preparing varies letters, claims, confirmation guarantee letter, transcript, academic failed or deferral. Responsible in preparing official letter, timetable and student pictures for Year 3 clinical placement at each hospital or KK’s before the terms starts.

Person Specification:
- **_ Qualifications: -_**
- STPM / Diploma / Degree in any field

**_Knowledge, Skills and Experience_**_: _
- **_ Essential:_**
- Good command of English and Malay (written& spoken)
- Microsoft Office (Excel / Word/power point)

**_Desired:_**
- Minimum 1 years experience in admisnistrative works
- Knowledge / experience in education industry

**_Attributes and Behaviours: -_**

**_ Essential:_**
- Ensures that all activities are completed on time
- Recognises urgency and takes decisive action when required
- Keeps an open mind to alternative ways of doing things

**_Desired:_**
- Confidently deals with a broad range of information



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