Secretarial Manager

2 weeks ago


Kuala Lumpur, Malaysia Quadrant Biz Solutions Sdn Bhd Full time

Job Summary:

- To assist the Head, Group Company Secretary in overseeing the corporate secretarial work as delegated and to maintain efficient and effective communications with the clients, regulatory authorities and external parties. Responsibilities:

- '¢ To ensure that all Directors' Resolutions, minutes, statutory documents/forms are prepared in accordance with the Companies Act 2016 ('œAct'
- ) and the Listing Requirements of Bursa Malaysia Securities Berhad ('œLR'
- ) and announced to Bursa Malaysia Securities Berhad ('œBursa Securities'
- ) and lodged to the Companies Commission of Malaysia ('œCCM'
- ) in a timely manner in accordance with the provisions of the Act and announcements made to Bursa Securities in accordance with the LR and that the said documents/forms are properly kept and filed including efficient and effective maintenance of the respective statutory books and non-statutory books. '¢ To ensure that all Meetings (Board Meetings, Audit Committee Meetings, General Meetings, Board Committee Meetings and/or Management Meetings) are properly organised, convened and conducted in accordance with the provisions of the respective Company's Articles of Association/Constitution and the Act and with all relevant Board papers despatched and proceedings of Meetings properly recorded and filed in the statutory records and to follow up on matters after each Meeting. To attend meetings and to prepare minutes of meetings accordingly '¢ To ensure compliance with the Act, the Companies Regulations 2017, LR (timely release of announcements/regular reportings/submissions), the Rules of the Bursa Malaysia Central Depository Sdn Bhd, the Capital Markets & Services Act 2007, the Policies and Guidelines on Issue/Offer of Securities of the SC (reportings/submissions), the Malaysian Code on Corporate Governance, and all other relevant legislations and guidelines governing public listed and private companies. To assist in the preparation of Annual Report, Circular to Shareholders, etc. and involvement in corporate exercises of the Clients '¢ To manage relationship with external parties / Clients to facilitate advisory and support role in all corporate transactions / matters to ensure compliance with the requirements of the relevant authority '¢ To assist the Head, Group Company Secretary to ensure the smooth running of the Secretarial Division, to supervise and oversee the works of Secretarial Executives. To ensure the efficient maintenance of the filing system for the clients and billings system for the Secretarial Division and to discharge all other responsibilities and duties as may be directed by the Head, Group Company Secretary Qualifications /Requirements '¢ ICSA qualification / Associate member of MAICSA '¢ At least 12 years - 15 years working experience in corporate secretarial work, preferably in public listed Company '¢ Ability to interact and work with senior management and directors '¢ Good communication skills and proficiency in spoken and written English and Bahasa Malaysia, literacy in Mandarin an added advantage '¢ Computer literate '¢ Proactive, independent, team player and able to thrive in a fast paced environment '¢ Well versed with the Companies Act 1965, Bursa Malaysia Listing Requirements and other related Laws and Regulations '¢ Good interpersonal skills with positive attitude
Provision of corporate secretarial, share registration and management services.
Bachelor's or Equivalent



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