Facility Coordinator

4 weeks ago


Shah Alam, Malaysia Recruit Express Full time

The main mission of this job is to support within the GRE scope of supply, property management, facility management, and property projects in a way that supports both the demands of Volvo Truck and Volvo Construction Equipment Malaysia. In this job, you are accountable for proactively maintaining and preserving the value of Volvo’s properties/facilities (STM and LTM) through close cooperation with stakeholders, consultants, and suppliers.
- Manage and support site operation and facility management
- Maintain and preserve the value of Volvo’s properties/facilities at the site level, including through close cooperation with stakeholders, consultants, and suppliers.
- Secure that activities and tasks are completed according to RE Property
- and Facility.
- Managing specifications and negotiations of low-value orders for maintenance and services in cooperation with Volvo’s purchasing function.
- Managing the source of Low-value orders where purchasing responsibilities are delegated to GRE
- Administrative support.
- VGRE Contract and agreement management, control, and housekeeping.
- Segregate active and non-active contract within VGRE.
- Scan Active contract and update in VGRE contract team place
- Daily monitoring on outsources suppliers that located in Volvo premises and update any operational issues (Cleaner, Security and technician)
- Escort suppliers who perform work in Volvo premises and ensure service sheet in place.
- Helping in LVO - low value order sourcing activities for Real Estate
- Helping in arranging any adhoc request that related to VGRE (ex. Urgent cleaning matter, urgent Short-term maintenance etc.)
- Follow up and filling ISO documents
- Monitor, follow up contractor’s safety briefing training record, permit to work, service sheet as per
- ISO Requirement.
- Support, Submit, monitor, and follow up CSR/HRDD mitigation plan or other requirements that related to Suppliers.
- Issues PO and GR in EBD system.
- Checking and consolidating invoices that related to VGRE and submit to Finance for end-month closing.
- Courier out documents, samples etc. to Stakeholders and users that outside Shah Alam
- Manage and prepare minutes of Meetings for Operation Performance review meetings with suppliers
- Manage and prepare minutes of Meeting Business Review Meetings with key suppliers
- Minute recording and safekeeping if necessary
- Maintaining and updating the latest information in the VGRE system
- Daily CCTV backup on the hard disk
- Support on minor handyman activity
- Backup for technician buddy when working in a high and confined space

**Job Type**: Contract
Contract length: 12 months

**Salary**: RM3,400.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Shah Alam: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- real estate and facility management: 3 years (preferred)
- Engineering: 3 years (preferred)


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