HR Assistant

3 weeks ago

Bayan Baru, Malaysia Seagate Technology Full time

**About our group**:
The team works in a high-diversity and energetic environment, strives to create an excellent customer experience for internal customers, and is involved in continuous improvements through project management and collaboration with HR Shared Services organizations.

**About the role - you will**:

- Assist in coordinating and administering regional Talent Acquisition and HR Shared Services processes
- Collaborate with HR, hiring managers and other stakeholders to facilitate the onboarding process for new hires, ensuring a smooth transition into the company
- Facilitate the completion of necessary paperwork and ensure all related documents are stored in employees' personal files according to company policies and legal requirements
- Conduct engaging and informative orientation sessions for new hires
- Provide guidance and address queries from new hires and hiring managers to foster a positive onboarding experience
- Perform data entry tasks in the HRMS system, ensuring accuracy and completeness of all entered information
- Support position management and requisition creation in SAP SuccessFactor
- Participate in HRMS testing to ensure system functionality and accuracy
- Be assigned to the HR Shared Services Center project to optimize and automate HR business processes
- The role is based in Penang and will require on-site work during the initial phase, transitioning thereafter to a hybrid work arrangement

**About you**:

- Effective communication, interpersonal, and organizational skills
- Ability to prioritize tasks, meet deadlines, and work proactively and effectively in a fast-paced environment
- Ability to maintain positivity during challenges and innovate to overcome obstacles
- Ability to pay attention to detail, ensuring accuracy and precision in all tasks and processes
- Good verbal, reading and written skills in English, Malay, and Thai languages (to support Thai-speaking employees)

**Your experience includes**:

- Handling daily administrative and transactional processing
- Managing employees' queries or customer service
- Project management
- HR Shared Services activities and processing (added advantage)
- Fresh Certificate/ Diploma holder and/or with 1 to 2 years of relevant experience

**You will have the opportunity to**:

- Develop and refine effective communication skills through regular interaction with employees and stakeholders
- Develop your problem-solving skills by handling HR inquiries and issues effectively and tactfully
- Contribute to the continuous improvement of HR processes by sharing ideas and implementing innovative solutions

**Location**:
Our Penang office is located in Suntech at Cybercity. Easily accessible from two bus stops, many employees take mass-transportation to work. Ample free on-site parking is also available. Enjoy our on-site gym, test your ping-pong skills, or take on your colleagues in a badminton match after work. You can grab breakfast, lunch and coffee at our on-site cafe. Prefer to eat off-site? The public food court across the street offers many delicious options.

**Location**: Penang Malaysia Suntech
**Travel**: None

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