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CEO Office Executive
3 days ago
We are looking for a versatile and highly-organized executive for the CEO Office to perform personalized administrative support for the division. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the CEO. You may also be required to make travel arrangements and assist with other duties when required.
To ensure success in this role, you should exhibit excellent organizational and administrative skills. Having experience in a secretarial or personal assistant role will be advantageous. You shall be intuitive to the needs of the CEO and CEO Office Manager and able to work autonomously to provide customized administrative support.
**Responsibilities**:
- Reporting to CEO Office Manager and performing secretarial and administrative duties.
- Drafting, typing, formatting, and editing reports, documents, and presentations.
- Assisting in liaison with company secretary.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of the CEO
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Communicating directly and on behalf of the CEO with Board members
- Conducting research and studies in support of CEO Office’s needs
- Observing best business practices and etiquette.
- Provide assistance and support on various projects such as Innovation, Sustainability and Operational Excellence.
**Requirements**:
- Bachelor’s degree in business administration or certification in secretarial work, office administration, or related training.
- Having experience as a personal assistant or an administrative role or directly with a C-level leader would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Proficiency in appointment scheduling software such as MS Outlook.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
**Salary**: RM3,000.00 - RM4,500.00 per month
**Benefits**:
- Dental insurance
- Health insurance
- Parental leave
Schedule:
- Monday to Friday
**Education**:
- Bachelor's (preferred)
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