Executive Secretary to Director

4 weeks ago


Petaling Jaya, Malaysia The Tea Republic Sdn Bhd Full time

**About Us**:
The Tea Republic, a rapidly growing luxury tea brand based in Petaling Jaya, is seeking a highly organized and efficient Personal Assistant to join our dynamic team. We're passionate about providing exceptional service and redefining the tea experience through exquisite blends and elegant packaging.

**You Are**:

- A reliable and detail-oriented individual who thrives in a fast-paced environment.
- A seasoned professional with exceptional communication and interpersonal skills.
- A master organizer with a knack for anticipating needs and prioritizing effectively.

**Your Responsibilities**:

- **Executive Support**: Provide comprehensive and confidential administrative support to the Director, ensuring their day-to-day operations run smoothly.
- **Communication Hub**: Manage the Director's calendar, schedule meetings, and facilitate communication with teams and clients.
- **Project Management**: Assist with managing the Director's projects and deadlines, ensuring timely completion.
- **Document Management**: Maintain organized filing systems for both digital and physical documents, ensuring efficient access and retrieval.
- **Meeting Maestro**: Schedule and coordinate meetings, prepare materials, and take accurate minutes.
- **Confidentiality Champion**: Maintain strict confidentiality regarding all sensitive information.

**Qualifications**:

- Minimum 3 years of experience as a Secretary or PA, preferably within a similar executive-level environment.
- Diploma or Bachelor's degree in Business Administration, Public Relations, or a related field (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Impeccable communication skills (written and verbal) with a professional demeanor.
- Strong organizational and time management skills with the ability to prioritize effectively under pressure.
- Exceptional attention to detail and a proactive approach to problem-solving.
- Discretion and the ability to maintain confidentiality in a fast-paced environment.

**Why Join Us**:
Be part of a passionate team that is redefining the luxury tea experience. This role offers the opportunity to work directly with the Director and have a significant impact on the company's success.

**How to Apply**:
If you are a highly organized and discreet individual with a passion for excellence, we encourage you to submit your resume and cover letter highlighting your relevant experience.

**Join Our Journey**:
The Tea Republic is committed to creating a unique and personalized tea experience. Be part of our team and help us redefine luxury tea

Pay: RM3,300.00 - RM3,800.00 per month

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Admin: 3 years (preferred)
- PA / Secretarial: 3 years (required)

**Language**:

- Very Fluent Professional English (required)

Application Deadline: 05/23/2024
Expected Start Date: 05/20/2024



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