Administrative Assistant

2 weeks ago

Batu Kawan, Malaysia Western Digital Full time

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

**Job Description**:
**Job Descriptions and Responsibilities**

Sample Shipment and Delivery Tracking:

- Coordinate the shipment of samples as required, ensuring timely and accurate delivery.
- Track shipments and provide regular updates to the stake-holders

Communication Liaison:

- Act as a liaison between the Penang Creative Hub and internal/external stakeholders.
- Draft and proofread documents, presentations, and correspondence as needed
- Handle routine inquiries and prioritize messages for timely responses.

Meeting Coordination:

- Schedule and coordinate meetings for the team, including internal and external appointments.
- Prepare meeting agendas and assist in the documentation of meeting minutes.

Business Travel Plan & Arrangements:

- Manage all aspects of travel planning, including flight bookings, hotel reservations, and ground transportation.
- Ensure travel itineraries align with the company policies.

Traveling Expense / Budget Submission:

- Prepare and Submit Traveling Budget in WD Concur System
- Reconcile expenses, ensuring accuracy and compliance with company policies.

**Qualifications**:
**Qualifications**:

- Diploma in any field
- A least 5 years of experience in administration
- Proven experience in an administrative role, preferably supporting executives.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software (Microsoft Office suite, Microsoft Team and Asana).
- Detail-oriented with a high level of accuracy.

Additional Information

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

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