Personal Assistant to CEO
1 week ago
**DUTIES & RESPONSIBILITIES**
1. Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
2. Plans, coordinates and ensures the CEOs schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEOs time and office.
3. Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEOs programmatic initiatives.
4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
5. Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
6. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
7. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
8. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEOs ability to effectively lead the company.
9. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
10. Running errand for ad hoc task as when required
**OFFICE ADMINISTRATIVE SUPPORT**
1. Maintaining an office system, including data management and filing
2. Screening phone calls, enquiries and requests, and handling them when appropriate;
3. Producing and binding of documents, briefing papers, reports and presentations;
4. Prepare the meeting room for presentations
5. Assisting in travel arrangements/creating detailed itineraries
6. Sourcing and ordering stationery and office supplies
7. Coordinate CEO's personal driver movement in accordance to confirmed schedule
**PERSONAL & RESIDENCE MANAGEMENT**
1. Collecting CEO's residence utilities bills, maintenance and payment arrangement
2. Making personal care and residence related maintenance appointments
3. Running errand for ad-hoc task as when required
4. Meal and beverages arrangement
5. Wardrobe and laundry arrangement
6. Work closely with drivers for CEO's vehicles maintenance
**TRAVELLING AND EVENT ON-SITE SUPPORT**
1. Assisting Chairman with luggage, airport check in and check out during travelling
2. Assisting Chairman with ground transport arrangement
3. Assisting Chairman with personal care, therapist, grooming etc.
4. Wardrobe preparation and laundry arrangement
5. Monitor supplementary and dietary schedule
6. Arrange and prepare for meal and beverages
**Job Types**: Full-time, Permanent
**Salary**: From RM4,000.00 per month
**Benefits**:
- Maternity leave
- Meal allowance
- Parental leave
Schedule:
- Monday to Friday
**Education**:
- Bachelor's (preferred)
**Experience**:
- Personal Assistant: 2 years (preferred)
-
Personal Assistant to CEO
2 hours ago
Kuala Lumpur, Malaysia CoinClan Full timeReporting directly to a CEO/Founder, the Personal Assistant provides executive support in a one-on-one, highly trusted relationship. The Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and all team members. The Personal Assistant must be able to work under pressure at...
-
Personal Assistant to CEO
3 days ago
Kuala Lumpur, Malaysia CoinClan Full time**Company Introduction**: CoinClan is a licensed & regulated cryptocurrency exchange company. We are currently operating in Australia, the EU, the UK, and Canada. We trade on major crypto P2P platforms such as Binance P2P, and we are the largest crypto P2P merchant/liquidity provider in all of the countries and on all of the P2P platforms where we advertise...
-
Personal Assistant to CEO
1 day ago
Kuala Lumpur, Malaysia Esente Advisory Sdn Bhd Full timeResponsible in managing the Chief Executive Officer’s (CEO) day-to-day administrative and operational matters, including managing an active calendar of appointments, screening and directing of phone calls. - Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility,...
-
Personal Assistant to CEO
1 day ago
Kuala Lumpur, Malaysia Ezauto Car Trading Sdn Bhd Full time**Responsibilities**: - Provide comprehensive personal assistant, administrative and secretarial support to CEO & management team. - Maintaining CEO's agenda and assisting in planning appointments, meetings, conferences, etc. - Compose and prepare correspondence and presentations, compile documents for meetings. - Manage, prepare reports and take minutes of...
-
Personal Assistant to CEO
2 hours ago
Kuala Lumpur, Malaysia Total IT Global Full timeProven 6+ years of experience as an executive assistant, personal assistant or similar role. - Excellent organizational and time-management skills. - Adept at handling multiple tasks and priorities with strong attention to detail. - Outstanding communication and interpersonal abilities, with a high level of discretion and confidentiality. - Proficiency in MS...
-
Personal Assistant to CEO
2 hours ago
Kuala Lumpur, Malaysia Total IT Global Full time**Job Responsibilities-** - Proven 6+ years of experience as an executive assistant, personal assistant or similar role. - Excellent organizational and time-management skills. - Adept at handling multiple tasks and priorities with strong attention to detail. - Outstanding communication and interpersonal abilities, with a high level of discretion and...
-
Personal Assistance for CEO
7 days ago
Kuala Lumpur, Malaysia MJA Master Training and Consultancy Full timePersonal Assistance for CEO - Work from home and event basis. - Range income with commission RM 1200 - RM 5000. per month - assist CEO on daily work project. - handle project assign task and follow up. - able to work minimum supervision. - handle marketing event and project flow. - able to have own transport. - female ( single, single mother ) acceptable...
-
Personal Assistant
3 days ago
Kuala Lumpur, Malaysia HAPOND DIGITAL TECHNOLOGY SDN BHD Full time**Job Requirement** - Min. diploma holder & 1 years experiences in related field. - Own transport - Proficient in English, Mandarin and Malay - Familiar in secretarial duties and administration. - Tactful and discrete in dealing with confidential information - Provide admin and secretarial functions - Keep the CEO well informed of upcoming conference and...
-
Personal Assistance for CEO
7 days ago
Kuala Pilah, Malaysia MJA Master Training and Consultancy Full timePersonal Assistance for CEO - Work from home and event basis. - Range income with commission RM 1200 - RM 5000. per month - assist CEO on daily work project. - handle project assign task and follow up. - able to work minimum supervision. - handle marketing event and project flow. - able to have own transport. - female ( single, single mother ) acceptable...
-
Personal Assistant to CEO
2 days ago
Kuala Lumpur, Malaysia NESTRONTECH SDN BHD Full time**Job Title: Legal Personal Assistant to CEO** **Nestron **is dedicated to advancing the future of housing with cutting-edge prefab homes. We are committed to redefining modern living through innovation, sustainability, and smart technology. Our mission is to provide affordable, eco-friendly, and technologically advanced homes globally. With a focus on...
-
Personal Assistant to CEO
7 days ago
Kuala Lumpur, Malaysia FAR Capital Sdn Bhd Full timeProvide and lead support to both internal and external parties with high level of professionalism. - Use discretion, confidentiality, and good judgment to handle C-Suite executive matters. - To assist the CEO in organizing daily administrative workload, including work diaries, meeting schedule and travel schedule. - Liaise with the CEO regarding schedules of...
-
Personal Assistant to CEO
1 week ago
Kuala Lumpur, Malaysia Klinik Dr. Chong Sdn Bhd Full time**Job Highlights** - Friendly working environment - Able to learn from Top Management personnel - Good staff benefits 1) Attend all meetings and record minutes in the meetings with CEO. 2) Assisting CEO in implementation of good corporate governance. 3) Support and liaise between various departments with CEO. 4) Organize, schedule and get all meetings and...
-
Personal Assistant to CEO
2 weeks ago
Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time**JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...
-
Personal Assistant to CEO
1 week ago
Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time**JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...
-
Personal Assistant to CEO
7 days ago
Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time**JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...
-
Personal Assistant to CEO
3 days ago
Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time**JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...
-
Pa to CEO
3 days ago
Kuala Lumpur, Malaysia Nectar Group Full timeAre you a highly organised individual with a knack for managing details seamlessly? If you are someone who thrives in a dynamic work environment and takes pride in providing top-notch executive support -,we have the perfect opportunity for you! As the CEO's Personal Assistant, you'll play a pivotal role in ensuring the CEO's professional life runs smoothly....
-
Personal Assistant
3 days ago
Kuala Lumpur, Malaysia SAMADHI RETREATS SDN BHD Full timeReporting to CEO and responsible for all secretarial and administrative duties, personal and corporate matters. - To attend all secretarial and personal administrative duties in a confidential manner - Acting as the trusted point of contact for the CEO's office for all external parties and internal employees, and dealing appropriately with correspondence,...
-
Personal Assistant
1 day ago
Kuala Lumpur, Malaysia HR Excell Sdn Bhd Full timeDuties and responsibilities of Personal Assistant 1. Act as the point of contact between the manager and internal/external clients. 2. Screen and direct phone calls and distribute correspondence. 3. Handle requests and queries appropriately. 4. Manage diary and schedule meetings and appointments. 5. Make travel arrangements. 6. Take dictation and minutes....
-
Driver to CEO
3 days ago
Kuala Lumpur, Malaysia Mayflower Group Full timeAs the Driver to the CEO, you will be responsible for providing safe and efficient transportation for the CEO while maintaining the highest level of professionalism and discretion. - Safely and punctually drive the CEO to and from various locations, including meetings, appointments, and events. - Maintain the CEO's vehicle in pristine condition, including...