Bid Management Specialist

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Airswift Full time

About Us

Airswift is a leading workforce solutions provider to the STEM industries. With over 40 years of experience, we have transformed lives through international workforce solutions to these sectors. Today, our integrated team of over 900 employees across 37 countries supports over 8,000 contractors globally.

We are a people business that cares about wellbeing, community engagement, and our planet. We plant a tree for every person placed in a job globally. Our passion for growth includes investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Bid Management Specialist is responsible for coordinating and managing bid submissions across the Asia Pacific region. This role involves preparing bids, developing strategic content, and ensuring that submissions meet the highest quality standards and align with company goals and client expectations.

This is a demanding and rewarding role that is fundamental to Airswift's growth targets.

Principal Accountabilities:
  1. Assemble the bid team and relevant stakeholders.
  2. Prepare bid tools for managing the bid collation/submission process.
  3. Lay out bid details such as response times and responsibilities and ensure that these are communicated, understood, and delivered on time to the highest quality.
  4. Ensure deadlines, both internal and external, are met and tenders are consistently submitted ahead of deadlines and within any KPIs.
  5. Produce a post-bid review and communicate as appropriate.
  6. Technical: Preparing high-value and complex bids, and coordinating bid activities.
  7. Strategic Content Development: Create and refine bid content to ensure it effectively communicates our value proposition and meets client requirements.
  8. Completing Vendor Registrations independently.
  9. Client Engagement: Engage with clients and internal stakeholders to understand their needs and incorporate feedback into bid submissions.
  10. Bid Quality Management: Ensure all bid documents meet the highest standards of quality, accuracy, and compliance.
  11. Process Optimization: Identifying initiatives to improve bid processes and promote best practices to enhance bid effectiveness.
  12. Stakeholder Communication: Maintain effective communication with senior management and other key stakeholders regarding bid status and outcomes.
Skills, Knowledge, and Experience:
  1. Experience: minimum 2 years in a bid/proposal role.
  2. Persistence and resilience. This role deals with multiple stakeholders across different locations and time zones and requires the ability to work to multiple deadlines.
  3. Excellent time management of self and others to ensure deadlines are consistently met ahead of time.
  4. Advanced written and verbal communication skills. Proficiency in Bid management tools and Microsoft Office. Experience in portal management.
  5. Understanding of the energy, process, and infrastructure sectors.
  6. Ability to assemble teams of various stakeholders and hold these to account.
  7. Interpreting requirements and creating material.
  8. Demonstrating initiative and driving improvements in compliance processes.
  9. Fostering collaboration across sales teams regionally and globally.
  10. Effective communication skills in explaining service offerings and pricing models.
  11. High attention to detail, and strong communication skills.
What We Offer
  1. An attractive monthly base salary + competitive commission/performance bonus.
  2. Genuine career progression opportunities, either locally or globally
  3. World-class training programmes and development opportunities.
  4. Virtual Onboarding Events exclusively for new hires.
  5. A team driven environment, supportive culture with a focus on work-life balance.
  6. Career breaks available after one year.
  7. Real-time recognition through our employee reward platform.
  8. Mental Health First Aiders to signpost you to support when you need it.
  9. Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
  10. Charity days for various important causes such as Relay for Life and Earth Day.
Our Core Values:
  1. Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk, and sacrifice - we will always choose growth.
  2. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
  3. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
  4. Integrity - We are ethical, open, honest, and authentic. People trust us to do the right thing for the right reason.

Visit our website to find out more.

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