HR & Administrative Intern

1 week ago

Bayan Lepas, Malaysia FILPAL (M) SDN BHD Full time

**Recruitment Support**:

- Developing and implementing effective recruitment strategies to attract and retain top talent.
- Supporting the onboarding process for new hires.

**Resource Management**:

- Coordinating and recording the allocation and utilization of company resources, including office equipment, supplies, assets, etc.

**Training and Development**:

- Coordinating training programs and workshops including scheduling, logistics, and participant communication.
- Assisting in the development of training materials and tracking employee participation.

**Event Coordination**:

- Planning HR events and initiatives, such as Team building activities, Team building games, Weekly Tea Break or Knowledge Sharing Session, Team Lunch, Monthly Birthday Celebration, recognition programs, and wellness initiatives.

**Employee Relations**:

- Serving as a point of contact for employee inquiries, addressing concerns, facilitating resolutions, providing information and guidance.
- Assisting in the resolution of employee concerns and conflicts, escalating issues as needed.

**HR Compliance**:

- Assisting in ensuring compliance with employment laws and regulations.

**Administrative Support**:

- Welcome and assist visitors with professionalism and courtesy, answer and direct incoming calls and inquiries to appropriate contacts.
- Handle incoming and outgoing mail and deliveries efficiently.
- Perform various word processing tasks, including drafting correspondence, memos, reports and presentations.
- Arrange logistics for meetings, including room booking, room setup, calendar invitation, catering, and audiovisual equipment.
- Maintain office filing and storage systems, both physical and electronic.
- Monitor and replenish office supplies and equipment.
- Self-initiated so that provide office support to either an individual or team which is vital for the smooth-running of a business

**Problem Solving and Initiative**:

- Proactively identify and address challenges, proposing process improvements as needed.
- Take initiative to complete tasks and follow up on outstanding items.

**Qualifications**:

- Bachelor's degree in Human Resources, Business Administration, Office Administration, or a related field preferred.
- Strong organizational and multitasking skills, with a keen eye for detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and in a team collaboratively in a fast-paced environment.
- Familiarity with office equipment and procedures.
- Knowledge of finance and accounting principles is an advantage.

**Job Type**: Permanent

Pay: RM600.00 - RM700.00 per month

**Benefits**:

- Flexible schedule
- Health insurance

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Language**:

- Mandarin (preferred)
- English (required)

License/Certification:

- driver's license and a car (preferred)

Work Location: In person

Expected Start Date: 03/01/2025

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