Junior Secretary/Office Admin

9 hours ago

Petaling Jaya, Selangor, Malaysia Qualitas Medical Group Sdn Bhd Full time

Job Description:

  • Responsible to arrange, coordinate and keep track on any meetings and business appointments with clients/guest/visitors which might include preparing refreshments and drinks for the guest.
  • Plan, coordinate, and maintain the CEO's and HODs' work calendars to ensure accuracy and timely updates.
  • Working with the secretarial team, providing support to one another when necessary.
  • Perform general admin duties but not limited to photocopying, binding and storing all company documents.
  • Ensuring all incoming calls are answered quickly, taking clear and accurate messages when necessary.
  • Collecting and distributing all incoming post and deliveries.
  • Managing and booking all outgoing post and couriers.
  • Supporting the PA with admin task and document overflow.

Job Requirement:

  • Minimum SPM qualification (or equivalent); additional certification in Office Management or Secretarial is a plus.
  • 1-2 years of experience in a secretarial or administrative role is preferred.
  • Must posses good written and spoken in English & Bahasa Malaysia.
  • Good interpersonal and communication skills and able to interact with people at all levels.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Must be willing to work 5.5 days per week, including alternate Saturdays.

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