Facilities & Maintenance Executive

Responsibilities:

1. General Facility Maintenance

• Conduct routine inspections of the building, facilities and infrastructure to ensure safety and functionality.
• Perform basic repair works including lighting, plumbing, door fittings and minor carpentry or painting tasks.
• Ensure all maintenance works comply with safety standards and internal procedures.
• Manage preventive maintenance schedules for facility assets (e.g., air-conditioning systems, lifts, fire alarms).
• Support energy efficiency initiatives and monitor facility utilities usage.

2. Vendor & Contractor Management

• Liaise with external service providers for repair, servicing and upkeep of building systems (e.g. fire safety, pest control, landscaping).
• Schedule and supervise contractor visits, ensuring quality and timely completion of work.
• Monitor and verify contractor performance and service reports.
• Assist in sourcing new vendors and obtaining quotations for maintenance-related purchases or projects.

3. IT Hardware & AV Equipment Support

• Assist with the installation, configuration, and maintenance of:
• Wall-mounted TVs and digital signage
• Office monitors and display units
• Video conferencing equipment
• Public address (PA) systems

4. CCTV & Network Hardware Support

• Monitor the functionality of CCTV cameras and related systems.
• Perform basic diagnostics and physical checks on camera units, wiring and connectivity.
• Assist in routine CCTV footage backup and maintenance of storage systems.
• Coordinate installation and relocation of cameras or network points in conjunction with IT and security teams.
• Support patching and labeling of network points, basic cable tracing and simple network port testing.

5. Facility Operations & Safety

• Ensure compliance with workplace health, safety and environmental regulations.
• Conduct regular checks on fire safety equipment, emergency lighting and evacuation signage.
• Maintain cleanliness and proper condition of common areas such as meeting rooms, pantry and restrooms.
• Support workplace ergonomics and layout improvements for comfort and safety.
• Serve as the point of contact for building management or landlord on operational issues.

6. Inventory & Asset Management

• Track and maintain inventory of tools, consumables, spare parts and facility assets.
• Record and update logs for maintenance work, equipment servicing and repairs.
• Support office equipment relocation and furniture arrangements for moves, renovations or events.

7. Event & Ad Hoc Support

• Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement, AV setup).
• Provide onsite support during events to ensure smooth operation of facility and equipment.
• Respond to urgent ad hoc maintenance or facility-related issues as required.

Requirements

• Diploma/Degree in Facilities Management, Building Services, Electrical Engineering or related field.
• Minimum 2 years of experience in facilities or maintenance role.
• Experience in handling AV/PA systems during events is a strong advantage.
• Experience working in a fast-paced, multi-departmental organization is preferred.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word) and project/task management tools.
• Strong problem-solving mindset with the ability to suggest process improvements.
• Ability to coordinate with multiple stakeholders and manage competing deadlines.
• Willingness to explore AI tools and optimize workflows.
• A team player who respects boundaries and operates with integrity.
• Familiarity with workplace health & safety regulations.
• Physically fit and comfortable with manual work.
• May require occasional extended hours during events or infrastructure issues.