Hotel Administrative Assistant

2 weeks ago


George Town, Penang, Malaysia The Blue Mansion Full time

The Hotel Administrative Assistant is responsible for providing day-to-day hotel operations & administrative support, administering office stock, organising company records, and more to ensure all administrative activities run smoothly on a daily and long-term basis.


ROLE & RESPONSIBILITIES:

  • Reporting directly to the General Manager
  • Assisting in following up daily appointments, meetings, datelines, etc.
  • Manages and places orders for all printed forms (e.g., luggage tags, location cards, etc.) for hotel operations.
  • Assists in liaising with vendors on office maintenance and repairs for lighting, telephony, IT services, furniture and fittings, office equipment, etc.
  • Updates The Management of important notices such as periodic fire evacuation drills, temporary electricity shutdown periods, etc.
  • Distributes and dispatches correspondence (letters, memos, etc.).
  • Assists in events bookings, correspondences, meeting appointments, etc.
  • Assist in manning the reception counter & gift shop when needed.
  • Any other ad hoc duties required by the owners, HODs, and administration.

REQUIREMENTS:

  • 23 years of experience in an administrative capacity in the management office of a hotel is preferred.
  • Nitec in office skills, a diploma in business administration, and/or other equivalent professional qualifications.
  • A highly resourceful, proactive, yet calm, and organised professional with good written and verbal communication and time management skills.
  • Having the highest ethical standards.
  • A high degree of selfmotivation and drive to high performance, while absorbing a culture of positive engagement and care at the workplace.

Pay:
RM2, RM2,200.00 per month

Benefits:

  • Free parking
  • Meal provided
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Overtime pay
  • Yearly bonus

Education:

  • STM/STPM (preferred)

Experience:

  • Administration: 2 years (preferred)

Language:

  • English (required)

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